Denise Wells
National Coordinator 2014-2018
The USGenWeb Project
www.usgenweb.org
And again.... thank you Family Tree Magazine
<
http://www.familytreemagazine.com/>!
---------- Forwarded message ----------
From: Shirley <shirlcullum(a)gmail.com>
Date: Wed, Nov 1, 2017 at 11:20 AM
Subject: Re: [BOARDg] Re: EC Request for Guidance Regarding Dead/Invalid
Email Addresses
To: board-l(a)googlegroups.com
I agree that 3 months is appropriate for removal.
Shirley
Sent from my iPhone
On Nov 1, 2017, at 10:05 AM, 'Larry Flesher' via Board-L <
board-l(a)googlegroups.com> wrote:
I believe three months without contact is appropriate grounds for removal.
Every volunteer member should be aware when Elections are held, and should
make an effort to be "present" for this important task; again three months
no contact should be grounds for removal.
Larry Flesher
On Wednesday, November 1, 2017, 9:55:33 AM CDT, Denise Wells <
ncusgenweb(a)gmail.com> wrote:
I haven't heard from anyone on this item yet. Personally, I have no
problem with the EC removing bouncing email addresses. So I guess the
questions and my comments are as follows:
1. Bounces of 3 or more times placed on a chronic bounce list and to
receive no mail. *[I think this is appropriate.] *
2. When should voter registration be removed? * [I would like to hear from
others on this. I don't think their voter registration should be removed
for at least 3 additional months. This gives the member an opportunity to
reinstate their email and/or get current with their membership
responsibilities in the event of some unforeseen medical issue that gets
correct, and gives that member an opportunity to contact their SC or
project coordinator. WHAT DO OTHERS THINK ON THIS ISSUE?]*
3. A state coordinator or project coordinator should make a point of being
in contact with their volunteers through their own state or project
management email list. These state and project coordinators should
maintain communication with their volunteers and, when required to submit
their update on volunteers, notify the EC of the resignation or removal of
any volunteer.
*[I note that this has not been done by numerous SCs and/or Project
Coordinators. This is especially a problem on the Project Coordinators
area. This is shown by example of the failure of many of the special
projects and their rosters to be updated when volunteers go missing and
fail to do any updates to their areas of the special projects. This, in my
thoughts, is also a problem amongst those who do not have regular roll
calls, whether they are monthly or quarterly. If you haven't heard from
your volunteer in response to a roll call, the SC or PC should be writing
to them to find out if they are continuing in their volunteer position,
resigning or no longer able to fulfill their required responsibilities in
any fashion. I hate removing volunteers, but sometimes it has to be done.
No one will volunteer for a position if it is not showing that it is not
being maintained. WHAT DO OTHERS THING ON THIS ISSUE?] *
THIS IS YOUR OPPORTUNITY TO PROVIDE THE ADVISORY BOARD WITH INPUT ON
MEMBERSHIP ISSUES. IF YOU DO NOT COMMUNICATE WITH US ABOUT THIS AND OTHER
ITEMS, THEN PLEASE DO NOT COMPLAIN WHEN WE MAKE DECISIONS THAT MAY NOT BE
IN ALIGNMENT WITH YOUR OPINION. WE WANT TO HEAR FROM YOU AND GIVE EVERYONE
AN OPPORTUNITY TO HAVE INPUT ON THESE MATTERS. FAILURE TO GIVE US INPUT
WILL THEN FORCE THE ADVISORY BOARD TO MAKE DECISIONS.
Thanks for your thoughts.
Although you cannot post to the Board list if you are not an AB member, I
have copied this to lists where you can communicate your thoughts, ideas
and opinions. Let us hear from you. Thanks.
Denise Wells
National Coordinator 2014-2018
The USGenWeb Project
www.usgenweb.org
And again.... thank you Family Tree Magazine
<
http://www.familytreemagazine.com/>!
On Mon, Oct 30, 2017 at 9:36 AM, Denise Wells <ncusgenweb(a)gmail.com> wrote:
The Election Committee has presented an issue for us to be dealt with. I
request that the Advisory Board review this email and provide me with your
feedback.
I also invite the membership who read the Board list to submit their input
as well to your regional representatives. As many of you already know, the
list of regional representatives are located on the Advisory Board page.
Based on the state or states in which you volunteer, please select one of
your representatives to communicate your comments to. They, in turn, will
advise the board. Please know that you can submit your comments anonymously
or feel free to let your representative use your name also. They are
located here:
http://www.usgenweb.org/about/ advisoryboard.html
<
http://www.usgenweb.org/about/advisoryboard.html>
The issue is:
Dead/invalid email addresses have always been a problem for the EC
(Election Committee).
The EC Manual <
http://usgenweb.org/usgwelect ions/ec-manual/text/ec-bounces
-letter.txt
<
http://usgenweb.org/usgwelections/ec-manual/text/ec-bounces-letter.txt>...
directs that email addresses that bounce three or more times shall be
placed on a chronic bounce list (set to no mail/inactivated) *and per the
EC Procedures, their voter registration removed* i.e. [*emphasis added by
NC (National Coordinator) to call attention to the importance of this
statement]*
EC Procedures <
http://usgenweb.org/usgwelect ions/procedures.htm
<
http://usgenweb.org/usgwelections/procedures.htm>>:
IV. DUTIES of the Subcommittee
C. The Election Committee shall also be responsible for maintaining an
up-to-date Registered Voter List:
8. Members shall be removed from the Registered Voter List under the
following circumstances:
a. Chronic bounced email address.
However, also per the EC Manual, those members who have been inactivated do
continue on the membership rolls until the SC (State Coordinator) or the
member provides an updated email address or the member is removed from the
project by themselves or their PC (Project Coordinator).
Also according to these rules, the Project Coordinator is notified by the
EC of the bouncing address and an updated email is requested. The new EC
software has facilitated the ability of the EC to identify email addresses
as chronic bouncers and notify the appropriate PC in a timely manner.
At present, the EC has on the Membership List 24 members who have been
inactivated (placed on no mail) for chronic bounces. Of these 24 members,
fifteen (15) have been bouncing since at least 11/16/2015, and three (3)
started bouncing before 06/13/2016.
How long should inactive and unreachable members continue to be listed as
members?
May the EC have some direction from the AB as to when unreachable members
may or should be removed from the USGW Membership List?
Thank you for your anticipated assistance on this issue.
Denise Wells
National Coordinator 2014-2018
The USGenWeb Project
www.usgenweb.org
And again.... thank you Family Tree Magazine
<
http://www.familytreemagazine.com/>!
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