Not all states have bylaws or rules or guidelines.
Denise Wells
National Coordinator 2014-2018
The USGenWeb Project
And again.... thank you Family Tree Magazine
<
;!
On Wed, Nov 1, 2017 at 11:13 AM, Cheryl Rothwell <historysleuth(a)gmail.com>
wrote:
Don't states have their own rules for what constitutes the time
to remove
a CC?
On Wed, Nov 1, 2017 at 11:11 AM, Denise Wells <ncusgenweb(a)gmail.com>
wrote:
> And can everyone hit REPLY ALL so the responses go to all lists, please?
>
> Denise Wells
> National Coordinator 2014-2018
> The USGenWeb Project
>
www.usgenweb.org
>
>
> And again.... thank you Family Tree Magazine
> <
http://www.familytreemagazine.com/>!
>
>
>
> On Wed, Nov 1, 2017 at 11:05 AM, 'Larry Flesher' via Board-L <
> board-l(a)googlegroups.com> wrote:
>
>> I believe three months without contact is appropriate grounds for
>> removal. Every volunteer member should be aware when Elections are held,
>> and should make an effort to be "present" for this important task;
again
>> three months no contact should be grounds for removal.
>>
>> Larry Flesher
>>
>>
>>
>>
>> On Wednesday, November 1, 2017, 9:55:33 AM CDT, Denise Wells <
>> ncusgenweb(a)gmail.com> wrote:
>>
>>
>> I haven't heard from anyone on this item yet. Personally, I have no
>> problem with the EC removing bouncing email addresses. So I guess the
>> questions and my comments are as follows:
>>
>> 1. Bounces of 3 or more times placed on a chronic bounce list and to
>> receive no mail. *[I think this is appropriate.] *
>>
>> 2. When should voter registration be removed? * [I would like to hear
>> from others on this. I don't think their voter registration should be
>> removed for at least 3 additional months. This gives the member an
>> opportunity to reinstate their email and/or get current with their
>> membership responsibilities in the event of some unforeseen medical issue
>> that gets correct, and gives that member an opportunity to contact their SC
>> or project coordinator. WHAT DO OTHERS THINK ON THIS ISSUE?]*
>>
>> 3. A state coordinator or project coordinator should make a point of
>> being in contact with their volunteers through their own state or project
>> management email list. These state and project coordinators should
>> maintain communication with their volunteers and, when required to submit
>> their update on volunteers, notify the EC of the resignation or removal of
>> any volunteer.
>> *[I note that this has not been done by numerous SCs and/or Project
>> Coordinators. This is especially a problem on the Project Coordinators
>> area. This is shown by example of the failure of many of the special
>> projects and their rosters to be updated when volunteers go missing and
>> fail to do any updates to their areas of the special projects. This, in my
>> thoughts, is also a problem amongst those who do not have regular roll
>> calls, whether they are monthly or quarterly. If you haven't heard from
>> your volunteer in response to a roll call, the SC or PC should be writing
>> to them to find out if they are continuing in their volunteer position,
>> resigning or no longer able to fulfill their required responsibilities in
>> any fashion. I hate removing volunteers, but sometimes it has to be done.
>> No one will volunteer for a position if it is not showing that it is not
>> being maintained. WHAT DO OTHERS THING ON THIS ISSUE?] *
>>
>>
>>
>> THIS IS YOUR OPPORTUNITY TO PROVIDE THE ADVISORY BOARD WITH INPUT ON
>> MEMBERSHIP ISSUES. IF YOU DO NOT COMMUNICATE WITH US ABOUT THIS AND OTHER
>> ITEMS, THEN PLEASE DO NOT COMPLAIN WHEN WE MAKE DECISIONS THAT MAY NOT BE
>> IN ALIGNMENT WITH YOUR OPINION. WE WANT TO HEAR FROM YOU AND GIVE EVERYONE
>> AN OPPORTUNITY TO HAVE INPUT ON THESE MATTERS. FAILURE TO GIVE US INPUT
>> WILL THEN FORCE THE ADVISORY BOARD TO MAKE DECISIONS.
>>
>>
>> Thanks for your thoughts.
>>
>> Although you cannot post to the Board list if you are not an AB member,
>> I have copied this to lists where you can communicate your thoughts, ideas
>> and opinions. Let us hear from you. Thanks.
>>
>>
>>
>>
>>
>>
>> Denise Wells
>> National Coordinator 2014-2018
>> The USGenWeb Project
>>
www.usgenweb.org
>>
>>
>> And again.... thank you Family Tree Magazine
>> <
http://www.familytreemagazine.com/>!
>>
>>
>>
>> On Mon, Oct 30, 2017 at 9:36 AM, Denise Wells <ncusgenweb(a)gmail.com>
>> wrote:
>>
>> The Election Committee has presented an issue for us to be dealt with.
>> I request that the Advisory Board review this email and provide me with
>> your feedback.
>>
>> I also invite the membership who read the Board list to submit their
>> input as well to your regional representatives. As many of you already
>> know, the list of regional representatives are located on the Advisory
>> Board page. Based on the state or states in which you volunteer, please
>> select one of your representatives to communicate your comments to. They,
>> in turn, will advise the board. Please know that you can submit your
>> comments anonymously or feel free to let your representative use your name
>> also. They are located here:
>>
>>
http://www.usgenweb.org/about/ advisoryboard.html
>> <
http://www.usgenweb.org/about/advisoryboard.html>
>>
>> The issue is:
>>
>> Dead/invalid email addresses have always been a problem for the EC
>> (Election Committee).
>>
>> The EC Manual <
http://usgenweb.org/usgwelect
>> ions/ec-manual/text/ec-bounces -letter.txt
>>
<
http://usgenweb.org/usgwelections/ec-manual/text/ec-bounces-letter.txt>...
>> directs that email addresses that bounce three or more times shall be
>> placed on a chronic bounce list (set to no mail/inactivated) *and per
>> the EC Procedures, their voter registration removed* i.e. [*emphasis
>> added by NC (National Coordinator) to call attention to the importance of
>> this statement]*
>>
>> EC Procedures <
http://usgenweb.org/usgwelect ions/procedures.htm
>> <
http://usgenweb.org/usgwelections/procedures.htm>>:
>> IV. DUTIES of the Subcommittee
>> C. The Election Committee shall also be responsible for maintaining an
>> up-to-date Registered Voter List:
>> 8. Members shall be removed from the Registered Voter List under the
>> following circumstances:
>> a. Chronic bounced email address.
>>
>> However, also per the EC Manual, those members who have been inactivated
>> do continue on the membership rolls until the SC (State Coordinator) or the
>> member provides an updated email address or the member is removed from the
>> project by themselves or their PC (Project Coordinator).
>>
>> Also according to these rules, the Project Coordinator is notified by
>> the EC of the bouncing address and an updated email is requested. The new
>> EC software has facilitated the ability of the EC to identify email
>> addresses as chronic bouncers and notify the appropriate PC in a timely
>> manner.
>>
>> At present, the EC has on the Membership List 24 members who have been
>> inactivated (placed on no mail) for chronic bounces. Of these 24 members,
>> fifteen (15) have been bouncing since at least 11/16/2015, and three (3)
>> started bouncing before 06/13/2016.
>>
>> How long should inactive and unreachable members continue to be listed
>> as members?
>>
>> May the EC have some direction from the AB as to when unreachable
>> members may or should be removed from the USGW Membership List?
>>
>> Thank you for your anticipated assistance on this issue.
>>
>> Denise Wells
>> National Coordinator 2014-2018
>> The USGenWeb Project
>>
www.usgenweb.org
>>
>>
>> And again.... thank you Family Tree Magazine
>> <
http://www.familytreemagazine.com/>!
>>
>>
>>
>>
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