I am sorry to say this but the AB has been part of the problem. I have notified several AB
members over the years when we are not hearing back from SC for quarterly updates and
while I have gotten help from a few AB Reps in the past more often than not I get. Well
what do you expect me to do and that's not my job.
So I guess that the first thing we need is for AB Reps to be educated on all parts of
their job.
Gayle Triller
EC Chair
----- Original Message -----
From: "Linda K. Lewis" <webmaster(a)cottonhills.com>
To: board-l(a)googlegroups.com
Cc: "usgenweb-discuss" <usgenweb-discuss(a)rootsweb.com>,
"State-Coord@Google" <state-coord(a)googlegroups.com>,
discuss-l(a)googlegroups.com
Sent: Wednesday, November 1, 2017 9:19:43 AM
Subject: Re: [USGENWEB-DISCUSS] [BOARDg] Re: EC Request for Guidance Regarding
Dead/Invalid Email Addresses
If the EC does not get a response from the SC for a member that is chronically bouncing,
that indicates a problem with a CC and an SC.
The next step for the EC is to contact the appropriate AB reps to attempt to solve. That
is our basic purpose.
Is this discussion centered around the AB reps also being unable to get a response from
the SC or some final resolution?
In the EC quarterly report to the AB for the record, can number of chronic bounces by
State be added?
Linda K. LewisSent from my Sprint Samsung Galaxy Note8.
-------- Original message --------From: Denise Wells <ncusgenweb(a)gmail.com> Date:
11/1/17 9:55 AM (GMT-06:00) To: 22-Advisory Board <board-l(a)googlegroups.com> Cc:
"State-Coord@Google" <state-coord(a)googlegroups.com>, usgenweb-discuss
<usgenweb-discuss(a)rootsweb.com>, discuss-l(a)googlegroups.com Subject: [BOARDg] Re: EC
Request for Guidance Regarding Dead/Invalid Email Addresses
I haven't heard from anyone on this item yet. Personally, I have no problem with the
EC removing bouncing email addresses. So I guess the questions and my comments are as
follows:
1. Bounces of 3 or more times placed on a chronic bounce list and to receive no mail. [I
think this is appropriate.]
2. When should voter registration be removed? [I would like to hear from others on this. I
don't think their voter registration should be removed for at least 3 additional
months. This gives the member an opportunity to reinstate their email and/or get current
with their membership responsibilities in the event of some unforeseen medical issue that
gets correct, and gives that member an opportunity to contact their SC or project
coordinator. WHAT DO OTHERS THINK ON THIS ISSUE?]
3. A state coordinator or project coordinator should make a point of being in contact with
their volunteers through their own state or project management email list. These state and
project coordinators should maintain communication with their volunteers and, when
required to submit their update on volunteers, notify the EC of the resignation or removal
of any volunteer. [I note that this has not been done by numerous SCs and/or Project
Coordinators. This is especially a problem on the Project Coordinators area. This is shown
by example of the failure of many of the special projects and their rosters to be updated
when volunteers go missing and fail to do any updates to their areas of the special
projects. This, in my thoughts, is also a problem amongst those who do not have regular
roll calls, whether they are monthly or quarterly. If you haven't heard from your
volunteer in response to a roll call, the SC or PC should be writing to them to find out
if they are continuing in their volunteer position, resigning or no longer able to fulfill
their required responsibilities in any fashion. I hate removing volunteers, but sometimes
it has to be done. No one will volunteer for a position if it is not showing that it is
not being maintained. WHAT DO OTHERS THING ON THIS ISSUE?]
THIS IS YOUR OPPORTUNITY TO PROVIDE THE ADVISORY BOARD WITH INPUT ON MEMBERSHIP ISSUES. IF
YOU DO NOT COMMUNICATE WITH US ABOUT THIS AND OTHER ITEMS, THEN PLEASE DO NOT COMPLAIN
WHEN WE MAKE DECISIONS THAT MAY NOT BE IN ALIGNMENT WITH YOUR OPINION. WE WANT TO HEAR
FROM YOU AND GIVE EVERYONE AN OPPORTUNITY TO HAVE INPUT ON THESE MATTERS. FAILURE TO GIVE
US INPUT WILL THEN FORCE THE ADVISORY BOARD TO MAKE DECISIONS.
Thanks for your thoughts.
Although you cannot post to the Board list if you are not an AB member, I have copied this
to lists where you can communicate your thoughts, ideas and opinions. Let us hear from
you. Thanks.
Denise WellsNational Coordinator 2014-2018
The USGenWeb
Projectwww.usgenweb.org
And again.... thank you Family Tree Magazine!
On Mon, Oct 30, 2017 at 9:36 AM, Denise Wells <ncusgenweb(a)gmail.com> wrote:
The Election Committee has presented an issue for us to be dealt with. I request that the
Advisory Board review this email and provide me with your feedback.
I also invite the membership who read the Board list to submit their input as well to your
regional representatives. As many of you already know, the list of regional
representatives are located on the Advisory Board page. Based on the state or states in
which you volunteer, please select one of your representatives to communicate your
comments to. They, in turn, will advise the board. Please know that you can submit your
comments anonymously or feel free to let your representative use your name also. They are
located here:
http://www.usgenweb.org/about/advisoryboard.html
The issue is:
Dead/invalid email addresses have always been a problem for the EC (Election Committee).
The EC Manual
<
http://usgenweb.org/usgwelections/ec-manual/text/ec-bounces-letter.txt> directs
that email addresses that bounce three or more times shall be
placed on a chronic bounce list (set to no mail/inactivated) and per the
EC Procedures, their voter registration removed i.e. [emphasis added by NC (National
Coordinator) to call attention to the importance of this statement]
EC Procedures <
http://usgenweb.org/usgwelections/procedures.htm>:
IV. DUTIES of the Subcommittee
C. The Election Committee shall also be responsible for maintaining an up-to-date
Registered Voter List:
8. Members shall be removed from the Registered Voter List under the following
circumstances:
a. Chronic bounced email address.
However, also per the EC Manual, those members who have been inactivated
do continue on the membership rolls until the SC (State Coordinator) or the member
provides
an updated email address or the member is removed from the project by
themselves or their PC (Project Coordinator).
Also according to these rules, the Project Coordinator is notified by
the EC of the bouncing address and an updated email is requested. The
new EC software has facilitated the ability of the EC to identify email
addresses as chronic bouncers and notify the appropriate PC in a timely
manner.
At present, the EC has on the Membership List 24 members who have been
inactivated (placed on no mail) for chronic bounces. Of these 24
members, fifteen (15) have been bouncing since at least 11/16/2015, and
three (3) started bouncing before 06/13/2016.
How long should inactive and unreachable members continue to be listed as members?
May the EC have some direction from the AB as to when unreachable
members may or should be removed from the USGW Membership List?
Thank you for your anticipated assistance on this issue.
Denise WellsNational Coordinator 2014-2018
The USGenWeb
Projectwww.usgenweb.org
And again.... thank you Family Tree Magazine!
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