Yes I believe the EC should notify regarding a bouncing email as soon as
they can by writing both the AB rep and the SC responsible for reporting
state membership. From that point the AB rep and SC have the
responsibility for identifying the problem and fixing it within 90 days or
the member to be removed from the voting rolls. It is SC responsibility to
send in a quarterly and accurate report and I would hope that any missing
CC that cannot be found in 90 days would be relieved of their
county/special projects if they do not respond.
Karen De Groote
On Wed, Nov 1, 2017 at 9:55 AM, Denise Wells <ncusgenweb(a)gmail.com> wrote:
I haven't heard from anyone on this item yet. Personally, I have
no
problem with the EC removing bouncing email addresses. So I guess the
questions and my comments are as follows:
1. Bounces of 3 or more times placed on a chronic bounce list and to
receive no mail. *[I think this is appropriate.] *
2. When should voter registration be removed? * [I would like to hear
from others on this. I don't think their voter registration should be
removed for at least 3 additional months. This gives the member an
opportunity to reinstate their email and/or get current with their
membership responsibilities in the event of some unforeseen medical issue
that gets correct, and gives that member an opportunity to contact their SC
or project coordinator. WHAT DO OTHERS THINK ON THIS ISSUE?]*
3. A state coordinator or project coordinator should make a point of
being in contact with their volunteers through their own state or project
management email list. These state and project coordinators should
maintain communication with their volunteers and, when required to submit
their update on volunteers, notify the EC of the resignation or removal of
any volunteer.
*[I note that this has not been done by numerous SCs and/or Project
Coordinators. This is especially a problem on the Project Coordinators
area. This is shown by example of the failure of many of the special
projects and their rosters to be updated when volunteers go missing and
fail to do any updates to their areas of the special projects. This, in my
thoughts, is also a problem amongst those who do not have regular roll
calls, whether they are monthly or quarterly. If you haven't heard from
your volunteer in response to a roll call, the SC or PC should be writing
to them to find out if they are continuing in their volunteer position,
resigning or no longer able to fulfill their required responsibilities in
any fashion. I hate removing volunteers, but sometimes it has to be done.
No one will volunteer for a position if it is not showing that it is not
being maintained. WHAT DO OTHERS THING ON THIS ISSUE?] *
THIS IS YOUR OPPORTUNITY TO PROVIDE THE ADVISORY BOARD WITH INPUT ON
MEMBERSHIP ISSUES. IF YOU DO NOT COMMUNICATE WITH US ABOUT THIS AND OTHER
ITEMS, THEN PLEASE DO NOT COMPLAIN WHEN WE MAKE DECISIONS THAT MAY NOT BE
IN ALIGNMENT WITH YOUR OPINION. WE WANT TO HEAR FROM YOU AND GIVE EVERYONE
AN OPPORTUNITY TO HAVE INPUT ON THESE MATTERS. FAILURE TO GIVE US INPUT
WILL THEN FORCE THE ADVISORY BOARD TO MAKE DECISIONS.
Thanks for your thoughts.
Although you cannot post to the Board list if you are not an AB member, I
have copied this to lists where you can communicate your thoughts, ideas
and opinions. Let us hear from you. Thanks.
Denise Wells
National Coordinator 2014-2018
The USGenWeb Project
www.usgenweb.org
And again.... thank you Family Tree Magazine
<
http://www.familytreemagazine.com/>!
On Mon, Oct 30, 2017 at 9:36 AM, Denise Wells <ncusgenweb(a)gmail.com>
wrote:
> The Election Committee has presented an issue for us to be dealt with. I
> request that the Advisory Board review this email and provide me with your
> feedback.
>
> I also invite the membership who read the Board list to submit their
> input as well to your regional representatives. As many of you already
> know, the list of regional representatives are located on the Advisory
> Board page. Based on the state or states in which you volunteer, please
> select one of your representatives to communicate your comments to. They,
> in turn, will advise the board. Please know that you can submit your
> comments anonymously or feel free to let your representative use your name
> also. They are located here:
>
>
http://www.usgenweb.org/about/advisoryboard.html
>
> The issue is:
>
> Dead/invalid email addresses have always been a problem for the EC
> (Election Committee).
>
> The EC Manual <
http://usgenweb.org/usgwelect
> ions/ec-manual/text/ec-bounces-letter.txt> directs that email addresses
> that bounce three or more times shall be placed on a chronic bounce list
> (set to no mail/inactivated) *and per the EC Procedures, their voter
> registration removed* i.e. [*emphasis added by NC (National Coordinator)
> to call attention to the importance of this statement]*
>
> EC Procedures <
http://usgenweb.org/usgwelections/procedures.htm>:
> IV. DUTIES of the Subcommittee
> C. The Election Committee shall also be responsible for maintaining an
> up-to-date Registered Voter List:
> 8. Members shall be removed from the Registered Voter List under the
> following circumstances:
> a. Chronic bounced email address.
>
> However, also per the EC Manual, those members who have been inactivated
> do continue on the membership rolls until the SC (State Coordinator) or the
> member provides an updated email address or the member is removed from the
> project by themselves or their PC (Project Coordinator).
>
> Also according to these rules, the Project Coordinator is notified by the
> EC of the bouncing address and an updated email is requested. The new EC
> software has facilitated the ability of the EC to identify email addresses
> as chronic bouncers and notify the appropriate PC in a timely manner.
>
> At present, the EC has on the Membership List 24 members who have been
> inactivated (placed on no mail) for chronic bounces. Of these 24 members,
> fifteen (15) have been bouncing since at least 11/16/2015, and three (3)
> started bouncing before 06/13/2016.
>
> How long should inactive and unreachable members continue to be listed as
> members?
>
> May the EC have some direction from the AB as to when unreachable members
> may or should be removed from the USGW Membership List?
>
> Thank you for your anticipated assistance on this issue.
>
> Denise Wells
> National Coordinator 2014-2018
> The USGenWeb Project
>
www.usgenweb.org
>
>
> And again.... thank you Family Tree Magazine
> <
http://www.familytreemagazine.com/>!
>
>
>
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