My thoughts –
1) "bounces of 3 or more times placed on a chronic bounce list and to
receive no mail."
This is appropriate.
2) "When should voter registration be removed?"
Three months is more than long enough.
3) "A state coordinator or project coordinator should make a point of being
in contact with their volunteers through their own state or project
management email list. These state and project coordinators should
maintain communication with their volunteers and, when required to submit
their update on volunteers, notify the EC of the resignation or removal of
any volunteer."
Let this stand, but remove the bottleneck by changing EC Manual to
*Those members who have been inactivated do continue on the membership
rolls until the SC (State Coordinator) for 3 months, or the member provides
an updated email address, or the member is removed from the project by
themselves or their SC or PC (Project Coordinator).*
Norma
On Mon, Oct 30, 2017 at 8:19 AM, Denise Wells <ncusgenweb(a)gmail.com> wrote:
For your kind consideration as posted on the Advisory Board mail
list. I
will also post on the RW Discuss and Gmail Discuss lists with this
forward.
Thanks for your input on this.
Denise Wells
National Coordinator 2014-2018
The USGenWeb Project
www.usgenweb.org
And again.... thank you Family Tree Magazine
<
http://www.familytreemagazine.com/>!
---------- Forwarded message ----------
From: Mike Peterson <lineage40(a)cox.net>
Date: Mon, Oct 30, 2017 at 10:50 AM
Subject: Re: [BOARDg] EC Request for Guidance Regarding Dead/Invalid Email
Addresses
To: 22-USGW Board <board-l(a)googlegroups.com>
Could someone with posting authority please post this on the SC eMailing
List? They are part of the process and I for one would really like to see
any input they have.
Mike
On 10/30/2017 6:43:22 AM, Denise Wells <ncusgenweb(a)gmail.com> wrote:
The Election Committee has presented an issue for us to be dealt with. I
request that the Advisory Board review this email and provide me with your
feedback.
I also invite the membership who read the Board list to submit their input
as well to your regional representatives. As many of you already know, the
list of regional representatives are located on the Advisory Board page.
Based on the state or states in which you volunteer, please select one of
your representatives to communicate your comments to. They, in turn, will
advise the board. Please know that you can submit your comments anonymously
or feel free to let your representative use your name also. They are
located here:
http://www.usgenweb.org/about/advisoryboard.html
The issue is:
Dead/invalid email addresses have always been a problem for the EC
(Election Committee).
The EC Manual <
http://usgenweb.org/usgwelections/ec-manual/text/ec-bounces
-letter.txt> directs that email addresses that bounce three or more times
shall be placed on a chronic bounce list (set to no mail/inactivated) *and
per the EC Procedures, their voter registration removed* i.e. [*emphasis
added by NC (National Coordinator) to call attention to the importance of
this statement]*
EC Procedures <
http://usgenweb.org/usgwelections/procedures.htm>:
IV. DUTIES of the Subcommittee
C. The Election Committee shall also be responsible for maintaining an
up-to-date Registered Voter List:
8. Members shall be removed from the Registered Voter List under the
following circumstances:
a. Chronic bounced email address.
However, also per the EC Manual, those members who have been inactivated do
continue on the membership rolls until the SC (State Coordinator) or the
member provides an updated email address or the member is removed from the
project by themselves or their PC (Project Coordinator).
Also according to these rules, the Project Coordinator is notified by the
EC of the bouncing address and an updated email is requested. The new EC
software has facilitated the ability of the EC to identify email addresses
as chronic bouncers and notify the appropriate PC in a timely manner.
At present, the EC has on the Membership List 24 members who have been
inactivated (placed on no mail) for chronic bounces. Of these 24 members,
fifteen (15) have been bouncing since at least 11/16/2015, and three (3)
started bouncing before 06/13/2016.
How long should inactive and unreachable members continue to be listed as
members?
May the EC have some direction from the AB as to when unreachable members
may or should be removed from the USGW Membership List?
Thank you for your anticipated assistance on this issue.
Denise Wells
National Coordinator 2014-2018
The USGenWeb Project
www.usgenweb.org
And again.... thank you Family Tree Magazine
<
http://www.familytreemagazine.com/>!
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