Janet - and a data protection wallah would probably say that retention
of any of this information cannot be justified beyond (say) 5 years -
after all, it is admittedly incomplete, and what proportion of the girls
have requested references after that period? Never mind that 100 years
later family members or other local researchers would fall on it with
whoops of glee. The "incident slips" would cause particular concern I
suspect. If your school can justify a 10 year retention period, how
much other stuff remains with teachers personally, and how would a data
request find it?
We are going to leave an information desert for future generations in an
attempt to "protect" the individual rights of this generation, I fear.
From: JANETHESKI(a)aol.com [mailto:JANETHESKI@aol.com]
Sent: 30 January 2005 14:00
Subject: Re: [SoG] Old school Documents - any central Listing?
As far as school records are concerned even the latest ones are not up
As Head of Careers in a secondary school I have often written references
girls who may have left some years in the past. To check out information
extract the folder [if it is filed] and look for useful documents which
something to use. It is very much a lottery as to what will be found.
School reports may or may not have been filed [I wrote a reference last
for a girl who left last year but who had no Year Ten or Eleven reports
filed]. There may or may not be a UCAS reference. There will be lots of
in the file such as pieces of work from junior school, incident slips
naughty girls] and letters from parents explaining absence but these do
necessarily give an idea of the character of the student.
The records are kept for ten years after the girl has left. In the past,
the school was much smaller, records of students were kept from the
of the school but these have now gone to the tip...
I do have my own records of every girl from more than the last ten years
i dare say these will be disposed of at some time in the future.
Some school records have been deposited at the Surrey record centre,
including many photographs of events. [I have a box of school photos
going back to the
1920's at home, sent in from a relative of an ex-deputy head. Many have
extracted and sent to the record centre but I am not sure if I should
the remainder to the school, where they may be thrown out, or to
look after them...]