Here is a refresher of the role of a state coordinator. It is not all inclusive, but shows
that we have the liberty to use Roberts rules of order, for example, to hold an election.
I would also like a discussion of qualifications, see below, the wording from ILGENWEB, as
a simple benchmark. It's just an assurance, not a requirement, and certainly it
appears that it is easily met. At any rate, we could get a majority vote on that and go
forward with nominations, either "from the floor," with me as the
"chair" or, preferably, ask Karen if she would be willing to be appointed the
"nominations committee" to help get us through this. Nancy
USGENWEB BYLAWS EXCERPT
XII. STATE PROJECTS
A. Each state shall have a State Coordinator who manages the state website and oversees
the state project. In addition, each state shall have an Assistant State Coordinator or
other support team in place that can take charge in case the State Coordinator becomes
unavailable for a period of 30 days, unless there are extenuating circumstances.
B. The state website shall include direct links to the county pages, The USGenWeb Project
national website, The USGenWeb Project Archives (Digital Library) at both their own state
and the national levels, The USGenWeb Project's Guidelines/Standards for county
websites (which includes a link to the Official Project Name/Logo page), The USGenWeb
Project Copyright Information page, and the WorldGenWeb Project.
C. It shall be the responsibility of each state organization to ensure that the state
project is in compliance with the stated bylaws of The USGenWeb Project.
D. State Coordinators shall remain subscribed to the State Coordinators mailing list and
maintain a current mailing list of all local-level coordinators. State Coordinators shall
provide their name, postal address, and phone number to the National Coordinator to be
held in strictest confidence and only used in the case of an emergency.
E. State projects are empowered to develop/adopt any additional rules/bylaws and
guidelines, as appropriate, for their state so long as they do not conflict with these
bylaws. State projects shall be highly encouraged to develop and adopt rules/bylaws that
cover grievance procedures within the state
F. It shall be the responsibility of each state project to periodically review local-level
project websites to ensure compliance with The USGenWeb Project/XXGenWeb Project
established guidelines/standards.
G. The state project shall have the responsibility to remove any links to websites which
fail to meet The USGenWeb Project/XXGenWeb Project established guidelines/standards.
H. State Coordinators shall be elected to those positions by the local-level coordinators
within the state. Those State Coordinators and Assistant State Coordinators in place at
the time these bylaws are adopted shall be exempt from election procedures, unless
he/she/they are removed, resign, or are unable to perform their duties.
I. State Coordinators and Assistant State Coordinators are subject to possible removal by
a 2/3 vote of the Advisory Board and a 2/3 vote of the Local Coordinators within the
state. A quorum of 75% of the Local Coordinators shall participate in order for the vote
to be binding.
J. If a State Coordinator is unable to perform his/her duties, the Assistant State
Coordinator, or other support team, shall serve until an election can take place within
the state. In the case of state projects with more than one Assistant State Coordinator,
they shall choose one among themselves to serve in the interim.
XV. PARLIAMENTARY AUTHORITY
The USGenWeb Project shall be governed by accepted parliamentary procedure, except in
those cases where such procedure conflicts with the existing bylaws of The USGenWeb
Project.
EXCERPT FROM ILGENWEB
4. Qualifications for State Coordinator are to have served as an active member (as defined
in Section 2) of The ILGenWeb Project for at least two years (the twenty-four months
immediately preceding an election) of continuous service and current activity as a member
in good standing, and eligibility to vote within The ILGenWeb Project. "In good
standing" is demonstrated by responding promptly to e-mail, actively supporting
researchers' efforts to find information, maintaining their website with appropriate,
up-to-date content, and serving as a good example of the guidelines and standards of The
ILGenWeb Project.
REFERENCE:
http://ilgenweb.net/procedures.html