FYI
Linda
Resent-Date: Tue, 18 Jul 2000 21:47:20 -0700
X-Original-Sender: sagitta56(a)earthlink.net Tue Jul 18 21:47:19 2000
From: "Roger Swafford" <sagitta56(a)earthlink.net>
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"SC" <STATE-COORD-L(a)rootsweb.com>, "CC-L"
<USGW-CC-L(a)usgennet.org>
Date: Tue, 18 Jul 2000 23:40:23 -0400
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Subject: [STATE-COORD-L] EC- Situation Report to the members;
To: STATE-COORD-L(a)rootsweb.com
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Situation Report to the members;
The EC began operations over the Memorial Day holiday. Almost immediately
discussion revolved around adopting a primary and an alternate means of
conducting the elections.
The EC was advised on 5/28/00 that Rootsweb would not be supporting the
elections process this year.
Numerous web based voting sites were investigated including Votebot,
however, according to their own information pages their site is not a
substitute for elections software or other procedures. Discussions then
covered either creating and sending ballots via email or using an online
form. When a volunteer to create online forms (ballots) with server was
obtained
and proposed, the EC accepted by unanimous consent.
The present system is not perfect, there have been mistakes which were
corrected
when discovered.
The voter ID's were automatically generated by computer software after all
voter lists had been either imported or hand-keyed. There are some errors,
some caused by the use of multiple addresses and/or last names, shortened
first names, some due to typos. Thus far, members have been very cooperative
in correcting these
errors. Once a master list was created it was then split for the regional
races and the EC teams given a regional list with addresses and voter #'s.
Initially the NC ballot with amendments was only being sent to one person to
be validated against the server log. Two EC members volunteered to assist by
taking on even more work so now all ballots are sent to three persons for
verification
and tabulation.
As Chairman, I have recommended that all voter ID's with votes be listed on
a web site as part of an EC final report, the due date for which is yet to
be determined, hopefully not later than 30 August.
Roger Swafford
EC Chairman
*****************
MSGW SC
CC & Listowner for Rankin & Warren
Temp for Sharkey
UIN# 279574