Super discussion. I concur with Madam NC but will have to make sure
my county sites include the word Project as well as apparently the
USGenWeb project page. Hmm, do I need to capitalize P?. We will have
to add that to our CC help page when it goes up.
Karen
On Fri, Mar 20, 2015 at 11:30 AM, Laverne H. Tornow via
<mngen(a)rootsweb.com> wrote:
I like Mike's idea of a separate site for all the CC stuff and it
also
make sense to me to not co-mingle them. It does not have to be anything
fancy. The public has no need for access to logos and such or our rules.
Laverne
On 3/20/2015 9:02 AM, Timothy Stowell via wrote:
> For now we are working on getting the state site fixed, reorganized, more
> user friendly and every so often working on our own county sites.
>
> Thanks though for your suggestions.
>
> Tim
>
> On Fri, Mar 20, 2015 at 8:41 AM, Mike (Dino) Peterson <geanie(a)cox.net>
> wrote:
>
>> Or perhaps, a separate MNGenWeb State site that has a function of only
>> helping/advising Minnesota coordinators. Then, the current MNGenWeb site,
>> remain as a site for others.
>>
>> *From:* Timothy Stowell via <mngen(a)rootsweb.com>
>> *Sent:* Thursday, March 19, 2015 10:42 PM
>> *To:* mngen(a)rootsweb.com
>> *Subject:* Re: [MNGEN] USGenWeb Requirements
>>
>> Thanks Mike for your elaboration.
>>
>> Seems such an addition could range from help with acquiring data,
>> formatting data and/or sites and posting data to suggestions for various
>> elements to assist the coordinators give visitors other tools in their
>> research efforts.
>>
>> Tim
>>
>> On Fri, Mar 20, 2015 at 1:33 AM, Mike (Dino) Peterson <geanie(a)cox.net>
>> wrote:
>>
>>> Tim,
>>> speaking strictly in basics and generalities, the current state web site
>>> is designed to help the researcher. I’m suggesting the purpose of the
>> site
>>> become two-fold; 1) help researchers, 2) help Minnesota coordinators..
>>> Mike
>>>
>>> *From:* Timothy Stowell via <mngen(a)rootsweb.com>
>>> *Sent:* Thursday, March 19, 2015 7:14 PM
>>> *To:* mngen(a)rootsweb.com
>>> *Subject:* Re: [MNGEN] USGenWeb Requirements
>>> Mike,
>>>
>>> Would you elaborate what you mean by 'separate from the PR to
>> researchers'?
>>> Thanks,
>>>
>>> Tim
>>>
>>> On Thu, Mar 19, 2015 at 9:37 PM, Mike Peterson via
<mngen(a)rootsweb.com>
>>> wrote:
>>>
>>>> Good note Karen !
>>>> I think the state web site should have a ‘coordinator’ section similar
>>> how
>>>> USGenWeb and some other states do it. Separate from the PR to
>>> researchers.
>>>> Also, I think our state site should have a guidelines page for us –
>>>> similar to USGenWeb -
http://usgenweb.org/volunteers/guidelines.shtml
>> .
>>>> Sincerely,
>>>> Mike
>>>> Clay Co
>>>>
>>>> From: Karen De Groote via
>>>> Sent: Thursday, March 19, 2015 5:55 PM
>>>> To: List MNGenWeb
>>>> Subject: [MNGEN] USGenWeb Requirements
>>>>
>>>> Greetings CCs,
>>>> Below is a very important email that we all need to read so that we
>>>> are on the same page. If you have any questions or comments, please
>>>> feel free to write one of the leadership team or post on the list for
>>>> general discussion.
>>>>
>>>> We need to get our sites up to snuff and this email will serve as a
>>>> simple explanation of what we should do. Now that we have gotten
>>>> MNGenWeb up and running again, we need to take it to the next level.
>>>> Sometime in the next 10 days you need to take a look at your
>>>> county(ies) to make sure all is in order. As a valued member of the
>>>> USGenWeb project we need to get polished up now that we are once again
>>>> standing on firm ground.
>>>>
>>>> At the end of the explanations is a short list of all the
>>>> requirements. You can use that as a check list in making sure your
>>>> sites comply with USGenWeb requirements and read the detailed
>>>> information for clarification.
>>>>
>>>> Additionally, Tim, Shirley and I, as your leadership team, have
>>>> divided up the counties among the three of us, in order to make it
>>>> easier to visit all counties. The division is as follows using an
>>>> alphabetized list of couties and making sure we do not have a county
>>>> personally in our respective divisions:
>>>>
>>>> Tim: counties A-H
>>>> Karen: counties I-O
>>>> Shirley: counties P-Y
>>>>
>>>> What this also means is that you have a specific leadership person who
>>>> will bring to the team any questions and concerns that you may have,
>>>> whenever you need them.
>>>>
>>>>
>>>> The leadership team will begin reviewing their counties at the end of
>>>> this 10 day period for the basic requirements and you will be getting
>>>> an email of congratulations or whoops we have something yet to do.
>>>>
>>>> USGenWeb CC requirements can be found at:
>>>>
http://www.usgenweb.org/volunteers/guidelines.shtml
>>>>
>>>> Point by point explanation of requirements:
>>>>
>>>> 1. The first requirement is a name and email on your index page. It
>>>> is very important that visitors know who they can contact about YOUR
>>>> county. It is perfectly acceptable to have first name only but there
>>>> must be a name. It is also perfectly fine to have a text or picture
>>>> link of the email rather than a hyperlink if you want to cut down on
>>>> spam. Another good idea is a hyperlink to a contact page. (See
>>>> Nicollet County for this example:
>>>>
http://www.rootsweb.ancestry.com/~mnnicoll/) Many people will use
>>>> this method so they merely have to change one page, not page after
>>>> page on a site. It is up to you and how you want your email to appear
>>>> but we do
>>>> need a name and an email contact of some sort on the index page..
>>>> This name and email should be easily found, not hidden at the bottom
>>>> of page or hidden in a similar color. This is especially difficult
>>>> for our color blind visitors.
>>>>
>>>> 2. The next requirement is responding to emails from researchers in a
>>>> reasonable time period. If someone writes to you from your county
>>>> page, some response should go out within a reasonable time frame. In
>>>> this day and age it shouldn't take more than a few days to get back
>>>> with people. This response can simply state that you do not have the
>>>> information they seek or you need more time to dig up their answer, if
>>>> you are so inclined. If you go on vacation or away from your email
>>>> for quite some time, let your leadership team know you will be out of
>>>> communication for X amount of time. Visitors complain to the SC if
>>>> they don't get responses.
>>>>
>>>> 3. Item 3 will come under separate cover: Copyright
>>>>
>>>> 4. Solicitation of funds is inappropriate except as allowed in the
>>>> bylaws, Section IX. To paraphrase this requirement, no memberships,
>>>> contributions or materials for sale are allowed on the index page.
>>>> The USGenWeb project has a commitment to free genealogy for
>>>> researchers and it would not do to have monetary demands on the index
>>>> page of your county. It does not, however, prevent links to purchase
>>>> genealogical materials or hire a paid researcher on pages other than
>>>> the index page and dedicated to these services.
>>>>
>>>> 5. All index pages require the prominent display of the USGenWeb
>>>> logo. We have 4 acceptable logos we can use. These were voted in to
>>>> official use some dozen or so years ago. The logos page is at:
>>>>
http://www.usgenweb.org/volunteers/logos.shtml Prominent display
>>>> means you don't have to go looking for them, they are showing when
you
>>>> open the page. Your county site should immediately indicate that you
>>>> are a member of the USGenWeb project, with the proper and prominent
>>>> placement of one of these official logos. You must also link the logo
>>>> itself or provide a text link immediately under the logo to the
>>>> USGenWeb home page:
http://www.usgenweb.org
>>>>
>>>> 6. As a CC you are required to be subscribed to this mailing list.
>>>> Obviously if you receive this message you are good to go. Some have
>>>> complained of the great amount of email on this list in the past. In
>>>> order to cut down on the amount of emails during a discussion, you can
>>>> subscribe to this list in digest mode which will send one email a day
>>>> with the pertinent discussions.
>>>>
>>>> 7. All counties must offer some type of query system. The easiest
>>>> method is to provide a link to the Rootsweb/Ancestry query board for
>>>> your county but you can use your own county based query system. A
>>>> countyabased system provides a query system that is on your country
>>>> site where you post all queries you receive manually. If that is
>>>> what you like to do, you are welcome to do it in this manner.
>>>>
>>>> 8. All county sites must provide a link to the state site. We voted
>>>> on an official logo for this project and if you use a MNGenWeb logo,
>>>> it MUST be the official logo for this project. If you use a logo you
>>>> must either link the logo to the state project page at,
>>>>
http://rootsweb.ancestry.com/~mngenweb/, or provide a text link
>>>> immediately under the logo. Here is the page with our official logo
>>>> and the acceptable banner that can be used on other pages that are NOT
>>>> the index page:
http://rootsweb.ancestry.com/~mngenweb/logo.htm.
>>>> This is an area that we have problems with in this project. Some are
>>>> using the old logo and some are using the the new BANNER on the index
>>>> page for a logo rather than the official logo. It only takes a few
>>>> minutes reformat your index page to utilize the official MNGenWeb
>>>> logo. You are welcome to ADD a banner somewhere on your index page
>>>> for decoration but it cannot take the place of the official logo.
>>>>
>>>> 9. The official name of our project is MNGenWeb, exactly like that.
>>>> Capital M, N, G, lowercase e, n, capital W, lowercase e,b. Any other
>>>> title is unacceptable. Minnesota spelled out is not acceptable.
>>>> Counties should be called Subject County, MNGenWeb or even Subject
>>>> County Genealogy, a MNGenWeb county. MNGenWeb has to be in your title
>>>> for identification purposes. Anoka County is one example of proper
>>>> branding:
http://www.rootsweb.ancestry.com/~mnanoka/intro.htm
>>>>
>>>> It should take a person no more than 15-30 minutes to correct any
>>>> deficiencies in their index page. To recap the the list of required
>>>> items:
>>>>
>>>> 1. Name and email (or contact link) on index page
>>>> 2. Respond to emails from researchers in timely manner.
>>>> 3. Current copyright
>>>> 4. Solicitation of funds handled properly
>>>> 5. USGenWeb logo and link
>>>> 6. Subscribed to email list
>>>> 7. Query system offered
>>>> 8. Link to state site, official logo if using logo
>>>> 9. Official name in MNGenWeb
>>>>
>>>> There are a number of recommended and strongly recommended items on
>>>> the National rules page that you may wish to add to your sites. They
>>>> are not a requirement at this time but if you choose to use these
>>>> elements, please make sure they are correct. For example Pico Search
>>>> is no longer in business so if you have them on your page, they need
>>>> to be replaced by a working search engine.
>>>>
>>>> Thank you so much, one and all!
>>>>
>>>> Karen De Groote
>>>> ASC
>>>> Tim Stowell
>>>> SC
>>>> Shirley Cullum
>>>> SC
>>>>
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