Sorry To,
Been out of town. Tim Spence Clay and Owsley Counties.
----- Original Message -----
From: "Thomas Hembrey" <thembrey(a)alltel.net>
To: "KyArc FMs" <KYARC(a)rootsweb.com>
Sent: Tuesday, July 15, 2008 12:15 AM
Subject: [KYARC] Roll Call - update & other issues
To All FMs
Please respond to me directly if you have not reported for KYARCH roll
call yet.
I will be finishing up the master roster file by the end of this week and
need an accurate report for all counties as present or on the adoption
list. Please include in your email response with...
1. Full name
2. Assigned county(ies)
3. Roster email address
(see
http://www.genrecords.org/kyfiles/countylist.php for accuracy)
4. Assistant FM (if applicable)
NOTE:
Unreported counties are subject to being placed on the adoption list if
the assigned FM does not respond to roll call. It is very important that
each county have a direct contact person to manage ongoing inquiries from
contributors or researchers.
We have apparently lost our mailmerge option at the new server and the
roll call form will have to be redone or moved to another directory at
RootsWeb. I will let everyone know when the report form is available
again.
A huge thanks to all those that made it thru the archive project
relocation with their sanity in tact. The next phase is "Cleanup and
Follow-up" to see what the overall affect has been to the individual
county web sites. We are seeing a lot of public email about the
adjustment and that is normal. I project at least a few more months of
general public inquiries relative to the transitional issues. It will
take time to clean out all the bugs created by the move and stabilize our
archives once again.
SEARCH ENGINES
I am waiting for the search engine feature to be finalized and debugged
before using it effectively. Once the engine is in place and clearly
workable, then I plan on seeing that point in time as reliability. Until
then, we should be patient and let it take its course to recovery.
Individual county searching is currently a problem that only time (and
David) will resolve. The use of the current links or any form for a
search engine is optional for KYGWARCH. Our guidelines only recommend
using a search engine. Web page design and layout is not mandated for the
counties and the FM should use their best judgment while publishing
archive web pages.
RECOVERY
There is absolutely no pressure to fully recover from the transition of
the project in a rush. Work at your own pace and ask for help whenever it
is necessary to complete your mission. I have no plans or wishes to play
watchdog for all 120 counties and really don't expect to see any concerns
until after December when we phase into next year. That gives us and even
new assignments plenty of time to totally work through our web sites.
Volunteers to help other FMs are encouraged to pitch in if time allows.
We have @ 22 adoptive counties that need attention should anyone feel that
energetic (let me know). We have @ 4 adoptions pending that will hit HIGH
priority in the next few days.
USING SCRIPTED WEB SITES
The technology of using scripts (JAVA, CSS, SSI, etc.) in your web pages
is a distinct advantage for those qualified to do so. This only
constitutes 2-3% of our team. The vast majority of FMs have layman skill
levels and tools relative to coding HTML web pages. The W3C standard
(
http://www.w3.org/TR/html4/) is still HTML 4.01 with enhancement of
Extensible HyperText Markup Language, or
XHTML(http://www.w3.org/XML/).
FMs are only expected to have the relative skill level necessary for using
the basic HTML code for publishing web pages for the KyArchives. The
following line is highly recommended as the very first line of all
KyArchive web pages coded in HTML...
<!DOCTYPE HTML PUBLIC "-//W3C//DTD HTML 4.01 Transitional//EN">
This ensures our web sites reach the maximum end user for all types of web
browsers.
Webmasters with higher skill levels should consider the following (if
applicable) when writing web page code...
<?xml version="1.0" encoding="UTF-8"?>
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN">
<html
xmlns="http://www.w3.org/1999/xhtml" xml:lang="en"
lang="en">
This also ensures the best results from current browsers.
Bottom line is simplicity and user friendliness because it shortens the
communication path for everyone.
~~~~~~~~~~~~~~~~~~~~~~~~
Have a good week and best regards,
Tom Hembrey
SFM, KYARCH
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