Hi Everyone,
I thought I'd provide an update to you about what's going on with the KY
Archives move since I'm the one that actually has the backed up files.
As Tom mentioned, there's nothing that you, as FMs, need to do at this time
- sit back and consider this a short vacation. I actually will ask PLEASE,
don't make any updates or upload any files to the archives on RW. If you
do, when we get everything moved you will have lost everything you've done
because the backup from Saturday the 15th will be the one uploaded to the
new Archives site.
If you've made any updates to pages in your archive_html folder either
Saturday or since, please drop me a note and I'll pull more current copies
of the pages and get them uploaded. I have copies of everything that has
been uploaded through the automated forms, so you shouldn't need to notify
me of those.
Once I get the files uploaded to the new server and check to make sure they
all got there like they should have, I'll notify Joy Fisher and David Crosby
and David will run a server based script that will change ALL of the URLs in
the new site to reflect the new URLs that we'll have to use for the files to
find each other. He will stop all automated uploads to RW and switch them
over to the new server. At this time, the new ftp information and passwords
will be sent to everyone and you WILL HAVE TO download new copies of ALL
files in your county folders, both the archive_ftp and archive_html folders.
This is REQUIRED so that you'll have the current versions of the files that
have the updated URLS. If you don't do this, you'll have to MANUALLY change
ALL of these URLs so they can be found by the search engines. Once you
download new copies of all of your county's information, you'll be able to
start back to work.
It's really not as difficult as it sounds, trust me. Tom, Suzanne and I
will be here to answer any questions or to refer them higher up the ladder.
It's working for about 10 states already as we try to move the files to the
new servers. There are several of us uploading at the same time - we're
overloading the servers at times, so everyone gets kicked off and we have to
start over. This rain yesterday, today and tomorrow aren't helping the
matter any as some of us have seen slow downs of the upload speeds. <groan>
We'll keep you updated as things move along. I'm hoping that by Sunday
we'll be back in business in our new home.
Sherri
-----Original Message-----
From: kyarc-bounces(a)rootsweb.com [mailto:kyarc-bounces@rootsweb.com] On
Behalf Of Thomas Hembrey
Sent: Monday, March 17, 2008 2:51 PM
To: KyArc FMs
Subject: [KYARC] MSG from SFM - No action required yet
Counties are being uploaded to the new server. No FM action is required.
In order to be sure we don't get lost in the current transition being
conducted by USGWARCH, all FMs need to back up a copy of their
work-in-progress TOC pages and supporting html web pages. All county
archive ftp files as of 15 March are now in a repository to be included with
a global upload to another location.
This means:
1) Any current updates after 15 March or last weekend could be overwritten
2) ONLY Rootsweb server reference links will be affected by the transition
3) You will be informed of the revised URL for all state and county web
pages after the transition has been completed
4) The state TOC page will be revised with all county web pages at the same
time
5) The access password for KYGWARCH ftp and html uploading will be posted on
this mail list when those directories are ready for you to use
6) DO NOT upload any more archive files to the RW server - hold them until
you have access to the new server
7) Notify your KYGW Project CC when you have seen the end of this transition
8) Use the DAILY-UPLOADS resource to verify automated form submissions don't
get lost for your county
HINTS:
Don't do anything out of the ordinary until you hear from Suzanne or myself
Put all your work on hold for at least the next few days or so Save any
rework or revisions you have done in the last few days and will do in the
next few ALL counties will be in the same state directory on the new server
(no change in directory structure!!!) No question or concern will go
unresolved or not be addressed properly We will have password access to the
new server very soon
The good news is we are seeing total and absolute support from the USGWARCH
committee and
Genrecords.org. The gurus plan on helping us with their
global tools to replace all revised URLs so we may not have to do anything
other than review and backup the TOC pages when the transition is completed
successfully. It looks like the headaches will be very minimal and the move
will be smooth as silk. Thank you for your patience and please reassure
your contributors they will not have to worry about continuing to trust the
KyArchives as a place to deposit their information for posterity. It is
well protected.
Tom Hembrey
SFM, KYGWARCH
-------------------------------
To unsubscribe from the list, please send an email to
KYARC-request(a)rootsweb.com with the word 'unsubscribe' without the quotes in
the subject and the body of the message