Hi Mary - I'm giving you Willow Township at 17 pages. The downloading and
transcribing instructions follow this paragraph. It should be pretty easy to
download the Willow Township pages but if you have any trouble just let me
know. Thanks so much for volunteering to help!
County Coordinator Crawford County IAGenWeb Site
They are several items regarding the census transcription I want to mention
it easier for you.
All files you need for transcription of the 1885 census are located on the
at this URL. Bookmark it for return visits.
There you will find
1. The census images stored on the web site as Adobe Acrobat PDF files that
2. A template in an Excel spreadsheet that you should also be able to open
in MS Works.
3. A text file giving descriptions of census column descriptions. Print that
out for reference.
4. A web page of the Morgan census that I made.
Bookmark this page so you can see what the layout will be for the web page,
help refresh your memory on how items are coded.
5. This list of instructions for transcribing, which will always be
printing in case you need it again.
General Transcribing Coding and Recording Composition
FIRST: Put 4 census pages on one Excel page - Approximately 120 lines.
SECOND: If you use MS Works - Save the worksheet as an EXCEL worksheet. I
unable to read MS Works files in the past with my EXCEL program.
Having looked at the recordings of several of the census takers, it appears
each had their own style and method of recording certain items, so one has to
adapt to that person's method of recording. I noticed this in particular for
they recorded NBR DLS and NBR FAM.
The following is perhaps a fairly verbose list of suggestions, but best I
Notice on my example page (the final result of several trial presentations)
I've not repeated column data such as NBR DLS or the TWP, RNG, SECT, STREET
in particular. When I did the page was extremely crowded with numbers and
obscured the important information such as names and age in particular. The
time these column entries change is when the actual number changes on the
PG and LN columns should be completely filled in so that anyone with
refer to those to identify a particular line if they have questions of us.
Do not record ( " ) quote marks as ". That can lead to problems on HTML
those columns I mentioned before - DLS, FAM, RESIDENCE columns just leave
cells with a ( " ) blank. They change only when you are at a new family or
dwelling, so it is understood that all members have the same number.
For the ( " ) mark in SEX, CLR, S/M/W/D replace the ( " ) with the symbol
represents such as M, F, W, etc. Same for PLACE OF BIRTH and PARENTAGE.
Column 10 for COUNTY is problematical for the entire census because of the
binding. That was noted in the items mentioned in the on site document about
column descriptions. Sometimes, I found a partial county name, that was
identified as a known county. I'll let you use your judgement on whether to
include it. My advice is to leave it blank unless you're completely certain
county name. If you leave it blank, then assume the person was born in IOWA
STATE and COUNTRY columns are blank.
If the census taker recorded a slash, " / " ,in a column, replace it with an
" X ". That's been our custom.
Transcriber's Remarks: Use this sparingly. If the census taker erased or
out a mark or something he wrote. Ignore it.
Generally I'd suggest using the "Remarks" column only if there appears to
conflict in the recording regarding the person's name, age, marital status,
occupation, and birth location. Those are the most important items in the
for our users.
The birth country can be a problem in some cases. German immigrants often
identified their birth place as something like "Prussia", "Holstein',
case of the Morgan census, the recorder scribbled out those words and
"Germany" above it. You will notice that I recorded it as
or something similar, because if the State in present day Germany is
recorded it is
of a great assistance to the researcher.
Our goal is to make our page presentations consistent throughout the census
on the web site.
I have always felt the most important items that researchers probably look
name, age, birthplace, so I've put most emphasis on that portion of
Finally: DO NOT change the spelling of words written by the census recorder.
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