There is a very important motion before the Advisory Board and we would like
to hear from as many CC's on this issue as we can. The motion is concerning
a Bylaws Amendment that will go to the full membership for a vote. The
motion would present this Amendment immediately before the Membership for a
vote. If the motion fails, then the Bylaws Amendment would not be voted on
by the membership until our annual election in July if five states sponsor
the Amendment.
If you would like to browse the archives for the DISCUSS-L Mailing list
concerning this matter, please follow this link:
http://archiver.rootsweb.com/th/index/USGENWEB-DISCUSS/2007-01
Please let us know how you would like for us to vote on this motion.
The new Grievance Procedures have already been approved. The initial
Grievance Committee has already been approved. These actions will move the
Grievance process away from the Advisory Board and before the Grievance
Committee which will be made up of volunteers who are not Advisory Board
members. In order to complete this change, the Bylaws Amendment is needed
in order to make this a binding process for all parties involved. Our
belief is that this will make this process more fluid and timely for anyone
involved in a grievance and will give the County Coordinators of this
project protection for all of the hard work that they do for this project.
Linda Blum-Barton, SEMA Region CC Representative - lab56(a)bellsouth.net
Suzanne Shephard, SEMA Region CC Representative - syshephard(a)charter.net
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It has been moved by Mike Peterson and seconded by Phyllis Rippee that the
following proposed amendment to the USGenWeb Bylaws be presented to the
USGenWeb Project membership for approval in accordance with Bylaws Article
XVI, Section 5. To this end: it shall be posted to the Project website and
mailing lists within two (2) business days; it will remain posted for a
minimum of three (3) business days; and notification of a five day voting
period will be given by the Election Committee:
"These USGenWeb Bylaws; Article VI (Duties/Qualifications of Advisory
Board), Section 3 and Article XIV (Grievance Procedures and Appeals Process)
are repealed and replaced as stated below.
Article VI, Section 3.
The responsibilities of the Advisory Board shall include addressing any
problem issues as they arise; aiding the state projects upon request;
establishing and overseeing committees; reviewing grievance appeals in
accordance with the Grievance Committee Procedures, and appointing a
webmaster to maintain the national website
Article XIV, Section 1.
A standing Grievance Committee will be established.
Article XIV, Section 2.
The Grievance Committee will operate under the Grievance Policies and
Procedures. Changes to the Grievance Policies and Procedures may be made by
the Advisory Board or may be proposed by the Grievance Committee for
approval by the Advisory Board. The current Grievance Policies and
Procedures shall be displayed on the National website.
Article XIV, Section 3.
The Advisory Board will appoint the initial members of the Grievance
Committee. Thereafter, the Grievance Committee will recommend for approval
by the Advisory Board a slate of members to fill vacant positions.
Article XIV, Section 4.
The Grievance Committee will administer a fair, orderly, and timely
resolution of a grievance in accordance with the Grievance Policies and
Procedures.
Article XIV, Section 5.
The resolution of a grievance is binding upon the membership.
Article XIV, Section 6.
All actions, whether by the national Grievance Committee or by a grievance
process at a state or special project level, shall be characterized by
fairness, courtesy, and respect for the dignity and the rights of each
individual. To that end, the following rights and responsibilities apply to
all grievance processes within the USGenWeb Project, XXGenWeb Projects, and
Special Projects.
Article XIV, Section 6(1).
A member may choose to act as his or her own representative, or may select
someone to act as his or her representative. The member retains the right to
change or dismiss the representative at any step of the procedure; however,
such action will not affect the point at which the change or dismissal
occurs.
Article XIV, Section 6(2).
When a member is dismissed from a position in a State, Local, or Special
Project, that member's position may not be filled until the expiration of
the time for that member to file a grievance. When the said member files a
grievance, that position may not be filled unless the grievance resolution
against the member calls for the member to lose that position. Nothing
should prevent the unlinking of the member's website and establishing a
temporary website pending resolution of any grievance.
Article XIV, Section 6(3).
Nobody shall be discriminated against for participating in the grievance
process."
**Please note that the chair has corrected a typographical error in the
original motion, specifically Article XIV, Section 6(2) was listed twice.
The second occurrence of Section 6(2) was re-numbered to Section 6(3) for
consistency and clarity.**
The motion is numbered 07-03 and is open for discussion. If you have no
discussion, please signify by stating that you have no discussion.
Scott Burow
NC - USGenWeb
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