From: "Suzanne Shephard" <syshephard(a)charter.net>
Date: 2007/07/26 Thu PM 10:16:22 EST
To: "USGenWeb-SE-L" <USGenWeb-SE-L(a)rootsweb.com>
Subject: [USGW-SE] Fw: [ABChat] Proposed CC Guidelines 7.25.07
----- Original Message -----
From: "Mike Peterson" <usgwdp(a)cox.net>
To: <usgenweb-all(a)rootsweb.com>
Sent: Thursday, July 26, 2007 2:48 PM
Subject: [ABChat] Proposed CC Guidelines 7.25.07
> The below proposal was motioned on BOARD but due to the number of changes
> suggested and the inability to efficiently manage those changes and
> approvals through the parliamentary procedures, the proposal is now posted
> on USGENWEB-ALL (ABChat). I will now go through all the proposed changes
> that I have copies of and present rewrites here on ABChat. Before I do
> that though, there needs to be a better explanation of what the guidelines
> really are and their relationship to our Project Bylaws and an emphasis
> that outside of the Bylaw references, these are only
> guidelines/recommendations and not any mandated requirements for web
> sites. I will include that explanation in the I. Preface soon.
> Please send any comments or proposals to your regional reps or to me at
> usgwdp(a)cox.net .
> Sincerely,
> Mike
>
> ------------------------------------------
> "I. PREFACE.
>
> 1. USGenWeb Project Terms:
> (CC) = County Coordinator.
> (SC) = State Coordinator.
> (LC) = Local Coordinator (rarely used).
> County Site = Applies equally to parish and township sites.
> Project = The USGenWeb Project.
>
> 2. USGenWeb National Information. Take the time to browse the Project's
> national website at
http://www.usgenweb.com/volunteers/index.shtml.
> National Elections: The Project's Election Committee website
>
http://www.rootsweb.com/~usgwelections/ will explain the Project's
> election
> process and how to register to vote.
> National Newsletter: You will receive the Project's monthly Newsletter.
> Prior issues of the Newsletter are posted on the national website:
>
http://www.usgenweb.com/newsletter/index.shtml .
> The Project's Bylaws:
>
http://www.usgenweb.com/volunteers/bylaws.shtml .
> The Project's Standard Rules:
>
http://www.usgenweb.org/volunteers/standard-rules.shtml .
> The Project's Special Rules:
>
http://www.usgenweb.org/volunteers/special-rules.shtml .
> The Project's Mailing Lists:
>
http://www.usgenweb.org/volunteers/mail-lists.shtml
>
> 3. Your Website: As the owner of your website, you have the option of
> establishing your website on any server. The websites within the Project,
> are hosted by a variety of servers, most of them free of charge. Your SC,
> or
> designated state representative, is available to help. Website design help
> can be found at:
http://www.usgenweb.com/volunteers/design.shtml and
>
http://htmlhelp.rootsweb.com/howto.html. Some states have particular
> requirements for county sites. Check with your State Coordinator about any
> such requirements. If you are changing an existing site, you should take
> care not to eliminate any existing information and be sure the information
> is still linked properly. For outdated information (queries, e-mail
> addresses, etc.), check with your State Coordinator about any state
> guidelines for removing this information.
>
>
> II. REQUIRED.
>
> 1. USGenWeb Project Logo. (USGenWeb Bylaw Article IX, Section 1). All
> websites shall include prominent display of The USGenWeb Project logo on
> the
> home page -
http://www.usgenweb.com/volunteers/bylaws.shtml . The logos
> are
> found at:
>
http://www.usgenweb.com/volunteers/logos.shtml. A state project logo may
> be
> required depending on the guidelines/standards in effect for that state.
>
> 2. Solicitation Of Funds. (USGenWeb Bylaw Article IX, Section 2).
> Solicitation of funds for personal gain is inappropriate. See the complete
> Bylaw reference for further information -
>
http://www.usgenweb.com/volunteers/bylaws.shtml .
>
> 3. Copyrights. (USGenWeb Bylaw Article X, Section 4). All USGenWeb members
> are responsible for adhering to the Project's Copyright Policy. See the
> complete Bylaw reference for further information -
>
http://www.usgenweb.com/volunteers/bylaws.shtml . Further, although the
> Project Policy addresses specifically genealogy information it pertains
> also
> to all facets of the website, i.e., graphics, html coding, backgrounds,
> audios, videos, etc.
>
> 4. State Mailing List/Website Link (USGenWeb Bylaw Article XI, Sections
> 2/3). All County Coordinators will be subscribed to the XXGenWeb mailing
> list and each website will have a direct link to the state project -
>
http://www.usgenweb.com/volunteers/bylaws.shtml .
>
> 5. Area For Researcher's Queries (USGenWeb Bylaw Article XI, Section 3).
> County websites must include a means for a researcher to post a query. If
> the state does not have requirements, there are several options available.
> You may administrate a query page or message board system or provide a
> link
> to an existing message board related to your county. Queries are designed
> to
> be posted so others are able to make contact. Coordinators are not
> required
> to research the queries.
http://www.usgenweb.com/volunteers/bylaws.shtml .
>
> 6. State Coordinators. (USGenWeb Bylaw Article XII, Sections 6 and 7).
> State
> Coordinators have the responsibility to review county compliance with
> standards and to remove links for those failing to meet standards.
>
http://www.usgenweb.com/volunteers/bylaws.shtml .
>
> 7. Advisory Board. (USGenWeb Bylaw Article VI, Section 5). The Advisory
> Board has the responsibility to remove links for those failing to meet
> standards.
http://www.usgenweb.com/volunteers/bylaws.shtml .
>
> III STRONGLY RECOMMENDED.
>
> 1. USGenWeb Help Pages Mailing List. The purpose of this list is to
> provide
> a friendly and helpful means of communication across state and project
> lines
> for USGenWeb members seeking and willing to give assistance in all
> technical
> aspects of building and improving USGenWeb pages, including the creation
> and
> use of graphics, as well as assistance in attracting and displaying
> submissions, meeting researcher needs, utilizing our special projects, and
> so forth, in pursuance of the Project goals. To subscribe, send an email
> to
> USGW-HELPPAGES-D-request(a)rootsweb.com with the word subscribe in the
> subject
> line and the text body.
>
> 2. USGenWeb Logo. Since there are varying interpretations of the bylaw
> language concerning the term 'prominently displayed,' the guideline
> strongly
> recommends the logo be no less than 10000 pixels square (in most browsers,
> right click on an image, select 'properties' and it will provide image
> size
> in pixels) and appears visible,
> without scrolling down (on all resolutions), on the initial (opening)
> index
> (home, default,
> et.al) page load within the browser. Placement should be considered with
> the
> understanding that web site designers have no control over visitors screen
> resolutions, text size, colors, etc.
>
> 3. Web Site Search Engine. The more information a web site contains the
> greater consideration should be given to installing a search engine. They
> are a powerful tool for the visiting researcher providing it includes all
> the files and subsets of the website. There are several free search
> engines
> available and all of them have perfected easy ways of acquiring,
> installing,
> using, and enhancing.
>
> 4. County Resource Page and Lookups: Websites should provide some basic
> research help for its county. Suggestions are to provide a list of names,
> addresses and phone numbers for the county court clerk, library, and
> genealogical and/or historical societies. Also, provide a bibliography
> page
> showing the reference books available for their county. Lookups should be
> offered if you or your volunteers have received permission to do so from
> the
> book's author or publisher if the reference books you have available meet
> the copyright policies of The USGenWeb Project.
>
> 5. Strongly Recommended Links.
> i. The USGenWeb Project -
>
http://www.usgenweb.org.
> ii. The USGenWeb Project Archives Table of Contents
> page (sorted by state) -
http://www.rootsweb.com/~usgenweb. From this main
> page, follow the links to your state and county.
> iii. The archives search option -
>
http://www.rootsweb.com/~usgenweb/newsearch.htm.
> iv. The WorldGenWeb site -
http://www.worldgenweb.org/ .
>
> 6. URL/Link Checker. Periodically the webmaster should check that all
> links
> on the website are valid. There are several free URL/Link Checkers
> available
> and most are very easy to understand and use. Among them are Xenu's Link
> Slueth -
http://home.snafu.de/tilman/xenulink.html ; W3C Link Checker -
>
http://validator.w3.org/checklink ;
DeadLinks.com -
>
http://www.dead-links.com/ - and more.
>
> IV RECOMMENDED.
>
> 1. Disclaimer. Many of the resources you will link to are "third party"
> sites; that is, they are not part of The USGenWeb Project and are not
> under
> its control. Therefore, we recommend that you add the following, or
> similar, disclaimer to your home page:
> "Links to sites that are not part of the USGenWeb Project are provided for
> your convenience and do not imply any endorsement of the sites or their
> contents by the USGenWeb Project or its members. Neither the USGenWeb
> Project nor its members are responsible for the contents of any "third
> party" site which you may access from a link on this page."
>
> 2. Contact Information. Local Coordinators should provide a valid email
> address on their websites so that visitors may contact them if they need
> to
> do so."
> USGenWeb Project information can be found at:
http://www.usgenweb.com
>
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