The changes sound reasonable to.me. Being involved with more than one
state genweb, I understand the difficulties in acquiring new members. .
Everyone wants material available online, but no one is willing to help
get it there! thing that has helped in FLGenWeb is using Google Sites for
newbies with or no html experience. The SC is a co owner of the site,
but that is we have a google domain for FlGenWeb, even our state site is a
google site.
Google sites have gotten versatile and eao use since we first began using
them! Peach County site is a site and the SC of Ga is a co owner of the
site, That way if anything happens to me, GAGenWeb has the authority to
remove data elsewhere, leave it where it and assign it n to someone else.
Sites that have on my own hosting the SC has ftp access to them for the
same reason.
Laverne Tornow
On Sat, Jun 4, 2016 at 9:39 PM, lblumb via <gagen(a)rootsweb.com> wrote:
I checked the archives and see that this message did not post from
yesterday.
Please read!
-----Original Message-----
From: lblumb(a)gmail.com
Sent: Friday, June 03, 2016 10:20 PM
To: gagen(a)rootsweb.com
Subject: BIZ _ BIZ _ Very Important!
To all GAGenWeb Members - Please read!
Due to issues we have run into with websites being abandoned with no notice
from county coordinators, we feel we need to make some changes to our
procedures in order to be able to retrieve and save the data from these
sites for the project.
Additionally, we aren’t being overrun with volunteers to adopt county sites
and even when we do have someone with interest in adopting a site, they
rarely have experience with building websites and we don’t really have
anyone with the time to teach people how to do that so we would like to
change the part of our procedures that limits a CC to having 3 sites, with
some restrictions on how that can be done.
Please read the portions of our Bylaws/Procedures that would be revised by
this and the proposed changes.
Bylaws - Article 3: Membership
Membership in The GAGenWeb Project is granted to County Coordinators. The
State Coordinator (SC) shall appoint County Coordinators as described in
the
GAGenWeb Policies and Procedures (P&P).
Each County shall have no more than two (2) Coordinators. A person may be a
Coordinator for no more than three (3) sites. A County Coordinator may
appoint additional assistants if desired. A County Coordinator may be
removed for cause as described in the GAGenWeb Policies and Procedures
(P&P).
Each County Coordinator shall have one vote in GAGenWeb elections,
regardless of the number of counties they coordinate. Assistants appointed
by a Coordinator are not considered members and thus shall not vote in
GAGenWeb elections
For above Article 3, we propose removing the second sentence in the second
paragraph and adding the following to this Article:
In most cases, a person will be limited to hosting 3 sites but if someone
wants to adopt more than 3 counties, they will have to meet the following
criteria:
1. Having been a member in good standing for at least 2 years.
2. Having consistently answered roll calls and been responsive to other
communication from State and Assistant State Coordinators.
3. Have shown a consistent practice of keeping the sites they already have
up to date with links checked and shown a willingness to add data to the
sites.
The decision to allow a CC to adopt more than 3 counties at one time will
be
up to the SC and ASC.
Next Item - Item 2 of our Policies & Procedures -
2) Removal of Coordinators
A county coordinator may be removed for failing to uphold his/her
responsibilities. The coordinator shall have a four-month probation period
to comply with requirements, after which, if the situation is not
corrected,
the coordinator will be dismissed and his/her counties will be put up for
adoption. The state coordinator has the authority to extend the probation
period to allow for mitigating circumstances.
In the instance of a probationary period, the SC will contact the CC three
times:
at the beginning of the probationary period, stating the reason for the
probation;
again in the middle of the period (at 2 months); and
again one week before the conclusion of the probationary period. A copy of
the SC’s communications will be cc’ed to the grievance committee [or
chairperson of the grievance committee?].
Due to the fact that GAGenWeb never formed a grievance committee, we need
to
change the last line to read as follows:
A copy of the SC’s communications will be cc’ed to the ASC.
And make the following addition to this procedure -
In cases where the site appears to have been abandoned and the CC has not
been responding to roll call for a year and doesn’t respond to
correspondence regarding the probationary period within a
month, the SC/ASC can make a determination regarding putting the website up
for adoption and retrieving the data to move forward for researchers with a
functioning website and a responsive contact.
Please feel free to ask questions and discuss on the mailing list. We'll
leave seven days for discussion and then call for a vote on these
revisions.
A majority of members voting will decide whether or not we make these
changes.
Thank you,
Linda Blum-Barton
SC
Vivian Price Saffold
ASC
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