While you are thinking about motion 98-1 or Agenda Item 1,
please read over the following. It will also be online at
http://www.rootsweb.com/~flgenweb/flgwabrop.htm . Please be
prepared for discussion on this upon resolution of Agenda
Item 1 or Motion 98-1.
Jim
PROPOSED FLGenWeb Advisory Board List Rules of Procedure
FLGEN-BOARD-L is the official list of the FLGenWeb Advisory
Board. FLGenWeb Advisory Board Meetings will be held once a
month on this list. During all but the meeting week, this
list will be for public discussion of any matters that might
affect FLGenWeb. Any member subbed to this list may (should)
participate in these discussions. Such discussions may lead
to Agenda items for the regularly scheduled meetings.
Exception: The FLGenWeb State Coordinator may request a
special emergency meeting. For a special emergency meeting
to occur, 3 Board Members must agree that the meeting is
necessary. Any such meetings will occur 24 hours or later
after the SC has asked for such a meeting. When the SC posts
his request, this will be a notice to the members that a
special meeting may occur.
Exception: If the chair decides that a particular meeting is
not necessary, he may ask the Board Members to cancel that
meeting. It takes a unanimous vote of those Board Members
responding within 48 hours of the chair's request to cancel
the meeting. Two meetings in a row will not be canceled.
List Behavior: There will be no room for rudeness on this
list. We are all volunteers and deserve to be treated
courteously. If you disagree with someone's post, disagree
with the content of the post, not the person making the
post. Please read all posts with an open mind. For behavior
that distracts members from their purpose here on this list,
the offender will be unsubbed. For the first offense. the
duration of unsubsription will be one week. For a second
offense, the Board will have a private email meeting to
decide the time the offender will be unsubbed or if it will
be a permanent unsubscription. The offender may request a
public meeting during the next scheduled meeting.
Meetings will for all intents and purposes be considered
called to order at 6:00 AM EST on the first Monday of each
month. Each meeting will last one week (7 days) and will be
automatically adjourned at 11:00 PM on the following Sunday.
Any business left on the table will be added to the next
month's meeting.
Exception: The FLGenWeb State Coordinator may request a one
day extension of the meeting. Such a request requires 2
Board Members to agree that the extension is necessary.
FLGenWeb Advisory Board Meetings will be conducted by the
chair. The chair will provide an Agenda for the meeting at
least one week in advance of the meeting. There will be a
prominent permanent notice of the meetings placed on one of
the "Information for Volunteers" Pages.
The SC will post a notice to the FLGEN-L list 2 weeks before
each meeting. The Agenda will be placed on the FLGEN-L list
one week before the meeting.
Meetings will be held in two sections. Section one will take
up the first 4 days of the meeting. Section one will be a
public forum, where input from any member subbed to
FLGEN-BOARD-L will be allowed to express their opinions of
the current topic of discussion or current motion. During
this portion of the meeting the chair will ask for
discussion on Agenda items or for motions to be made on
Agenda items. Motions may be made and placed on the table
for discussion, but all voting will be done during the
second section of the meeting.
The second section of the meeting will be closed to public
comment. Members who have something to say must contact a
Board Member. Violations of this rule will result in a
private warning from the chair, a second violation will
result in the offending party being unsubbed for the
duration of the meeting.
Any motions made during the first section of the meeting
will be dealt with in the order in which they were made
during the first portion of the meeting. Discussion that did
not result in a motion being made will be addressed in the
order in which it was discussed.
During each meeting the chair at the chair's discretion may
ask for discussion or motions on the Agenda Items. The chair
must follow the agenda items.
Exception: Unanimous vote of the Board to change the Agenda.
Any Board Member at any time may request that the chair call
for a vote to alter the Agenda. The chair may or may not
honor this request. If the vote is not called, the Agenda
does not change. If the SC steps in and requests the vote,
the chair must call for a vote.
Motions can only be made by Board members. Motions can and
should be made during the public forum section of the
meeting. Motions must be requested by the chair or made by a
Board Member in regard to current topic of discussion. A
live motion is created when the chair takes a motion made by
a Board Member and returns it to the list with a number,
i.e. 98-1. For such a motion no second is necessary. If the
chair is uncomfortable with the motion, he may return it to
the list with a number and a call for a second. If no second
has been made within 24 hours of the motion being returned
to the list, the motion will be considered dead.
These rules are to be considered a guide to help The
FLGenWeb Advisory Board conduct meetings on this mail list.
They are not intended to be in line with anyone else's rules
of procedure. They may be amended at anytime by motion and a
majority vote at a regularly scheduled FLGenWeb Meeting. To
place an amendment on the Agenda, merely request such during
the first two weeks after a meeting on the FLGEN-BOARD-L
list (before the Agenda for the next regularly scheduled
meeting has been released). Anyone may make this request. At
some point in the future we may want to close this somewhat
to stop possible chaos, but at this point in the infancy of
such meetings, I suggest such an open policy to making rule
changes.
I know I have left a lot out, but I need your help to finish
it up and point out any inconsistencies or problems.
Thanks for being part of FLGenWeb
Email: Jpowelljr(a)worldnet.att.net
Family Homepage:
Http://www.afn.org/~afn03098/
For slower connections:
Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb