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Hi Cindy.... This meeting will be over Sunday. Are any of
the Board members leaving their Computer before then? It
not, I suggest we approve the Rules of Order and at least
discuss the Grievance Procedure. This should be easily done
as there has been no opposition so far. We hopefully will
leave the Rules of Procedure and Grievance Procedure easy to
tweak for the time being. If we get through at least the
ROP this time, we can begin fresh with the Bylaws in 1999.
I would like to leave this meeting with some sense of
accomplishment.
Respectfully,
Jim
Jim and Debbie Powell
Family History Surname Connections
Kentucky..POWELL..MADISON..CLAYTON..WINSTEAD..BOURLAND..HIBBS
UTLEY..EARLE..BUNTIN..MOORE..WILLIAMS..TAPP..WICKLIFFE
North Carolina/South
Carolina..WATKINS..GADDY..NORWOOD..CROUCH
REYNOLDS..BOYD..McGEE..WHITTLE..MADISON..CLAYTON
WINSTEAD..BOURLAND..TAPP..FOWLER
Virginia..OWEN New York/New Jersey..McCLELLAN..LaPAGE
Georgia/Florida..HARRIS..HODGE..FOWLER
Email: Jpowelljr(a)worldnet.att.net
Family Homepage: Http://www.afn.org/~afn03098/
For slower connections: Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb
At 06:24 PM 12/9/98 -0500, you wrote:
>Hi Everybody... It's the Bob and Jim Show again :-)...
>Great comments Bob and Deborah. Thanks
>
>On Bob's comments
>First off on Roberts Rules of order.... I don't believe that
>they can be followed to the letter during our meetings, so I
>suggest we totally drop all reference to them.
I'll save time:
OK
Bob
>
>>Exception: The FLGenWeb State Coordinator may request a one
>>day extension of the meeting. Such a request requires 2
>>Board Members to agree that the extension is necessary.
>>
>BOB Wrote...
>ONLY 2? It should be 2/3 to be consistent. this is the
>equivalent of a
>motion extending limits of debate which according to ROR
>requires a 2/3
>vote.
>Jim's Reply....
>This is one of the items we went over with the Bylaws. We
>decided that a majority was enough to make discussions. On
>this one I believe it was Bob who brought out that you can't
>have 2/3 of 5, or 4 for that matter.
>I personally believe a simple majority should suffice.
>
>On the unfinished business... If it necessary to the
>immediate well being of the Project, I believe we could come
>up with the call from the SC and the vote to continue,
>otherwise it can wait. I believe in events having finite
>ends. I was on the Waldo City Council when the 10 o'clock
>curfew was violated often, just so the majority of the
>council could vote on something after most of the public had
>left. I was constantly on the short end of a 4-1 vote.
>Anyway, it was my belief, that if we hadn't acted on
>something by 10, it should wait. With a mail list it would
>be hard to officially table something near the end of a
>meeting, unless the chair says something like, "There is
>only an hour left to finish our meeting, if there are no
>objections before the end of this meeting, the motion upon
>the floor will be considered tabled.
>
>>From Proposed ROP
>>Meetings will be held in two sections. Section one will take
>>up the first 4 days of the meeting. Section one will be a
>>public forum, where input from any member subbed to
>>FLGEN-BOARD-L will be allowed to express their opinions of
>>the current topic of discussion or current motion. During
>>this portion of the meeting the chair will ask for
>>discussion on Agenda items or for motions to be made on
>>Agenda items. Motions may be made and placed on the table
>>for discussion, but all voting will be done during the
>>second section of the meeting.
>>
>Bob Wrote...
>In as much as the agenda is posted one week before the
>meeting, why not
>allow discussion on the agenda items then and reserve the
>full week of
>the meeting for uninterrupted board discussion. This allows
>both "groups"
>more time and avoids the potential for overlap.
>
>Jim's Reply...
>First except for that portion of the month allotted for the
>closed portion of the Board Meeting this list is always open
>for comments and discussion.
>I believe that one week of each month should be enough for
>members to be concerned that decisions might be made. I was
>concerned that there be public input during the actual
>meeting without causing delays during actual Board
>discussion and voting and that is why I wanted to break the
>meeting into two separate portions. What if we do two weeks
>every other month? With one week for discussion by the
>entire group and then one week for Board discussion and
>voting.
>
>Bob Wrote...
>It should take a 2/3 vote to change the rules.
>
>Jim's Reply...
>At least for awhile, I believe the rules should be easy to
>change, to help us mold them and our meetings to this new
>environment. If in the future we really think we have this
>system down and want to make it harder to change the
>Rules... It will only take a majority vote.
>
>Once again on ROR.... let's just leave them in the old
>mortar and stone board rooms and leave them out of our Email
>Boardroom.
>
>Deborah Wrote...
>We can use it for a trail basis also an re-examine it. if
>it works keep it. If it needs tweaking tweak it.
>
>Jim's Reply... That is exactly how I feel about it. Make it
>easy to tweak them and don't box ourselves into a corner. I
>believe in the members of FLGenWeb. I believe that we can
>create something here that we can all be proud of.
>
>Jim
>
> Email: Jpowelljr(a)worldnet.att.net
> Family Homepage: Http://www.afn.org/~afn03098/
>For slower connections: Http://www.afn.org/~afn04266/
>Coordinator of Henderson County KyGenweb Page
> Http://www.rootsweb.com/~kyhender/
>Coordinator of Gilchrist County FLGenWeb Page
> Http://www.rootsweb.com/~flgilchr/
>Assistant State Coordinator FLGenWeb
>
>
Hi Everybody... It's the Bob and Jim Show again :-)...
Great comments Bob and Deborah. Thanks
On Bob's comments
First off on Roberts Rules of order.... I don't believe that
they can be followed to the letter during our meetings, so I
suggest we totally drop all reference to them.
>Exception: The FLGenWeb State Coordinator may request a one
>day extension of the meeting. Such a request requires 2
>Board Members to agree that the extension is necessary.
>
BOB Wrote...
ONLY 2? It should be 2/3 to be consistent. this is the
equivalent of a
motion extending limits of debate which according to ROR
requires a 2/3
vote.
Jim's Reply....
This is one of the items we went over with the Bylaws. We
decided that a majority was enough to make discussions. On
this one I believe it was Bob who brought out that you can't
have 2/3 of 5, or 4 for that matter.
I personally believe a simple majority should suffice.
On the unfinished business... If it necessary to the
immediate well being of the Project, I believe we could come
up with the call from the SC and the vote to continue,
otherwise it can wait. I believe in events having finite
ends. I was on the Waldo City Council when the 10 o'clock
curfew was violated often, just so the majority of the
council could vote on something after most of the public had
left. I was constantly on the short end of a 4-1 vote.
Anyway, it was my belief, that if we hadn't acted on
something by 10, it should wait. With a mail list it would
be hard to officially table something near the end of a
meeting, unless the chair says something like, "There is
only an hour left to finish our meeting, if there are no
objections before the end of this meeting, the motion upon
the floor will be considered tabled.
>From Proposed ROP
>Meetings will be held in two sections. Section one will take
>up the first 4 days of the meeting. Section one will be a
>public forum, where input from any member subbed to
>FLGEN-BOARD-L will be allowed to express their opinions of
>the current topic of discussion or current motion. During
>this portion of the meeting the chair will ask for
>discussion on Agenda items or for motions to be made on
>Agenda items. Motions may be made and placed on the table
>for discussion, but all voting will be done during the
>second section of the meeting.
>
Bob Wrote...
In as much as the agenda is posted one week before the
meeting, why not
allow discussion on the agenda items then and reserve the
full week of
the meeting for uninterrupted board discussion. This allows
both "groups"
more time and avoids the potential for overlap.
Jim's Reply...
First except for that portion of the month allotted for the
closed portion of the Board Meeting this list is always open
for comments and discussion.
I believe that one week of each month should be enough for
members to be concerned that decisions might be made. I was
concerned that there be public input during the actual
meeting without causing delays during actual Board
discussion and voting and that is why I wanted to break the
meeting into two separate portions. What if we do two weeks
every other month? With one week for discussion by the
entire group and then one week for Board discussion and
voting.
Bob Wrote...
It should take a 2/3 vote to change the rules.
Jim's Reply...
At least for awhile, I believe the rules should be easy to
change, to help us mold them and our meetings to this new
environment. If in the future we really think we have this
system down and want to make it harder to change the
Rules... It will only take a majority vote.
Once again on ROR.... let's just leave them in the old
mortar and stone board rooms and leave them out of our Email
Boardroom.
Deborah Wrote...
We can use it for a trail basis also an re-examine it. if
it works keep it. If it needs tweaking tweak it.
Jim's Reply... That is exactly how I feel about it. Make it
easy to tweak them and don't box ourselves into a corner. I
believe in the members of FLGenWeb. I believe that we can
create something here that we can all be proud of.
Jim
Email: Jpowelljr(a)worldnet.att.net
Family Homepage: Http://www.afn.org/~afn03098/
For slower connections: Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb
I haven't had much time to ponder theses things. A little
bit of bad timing to have this serious discussion in the
middle of the holidays. (personal opinion.)
-
>1) Do you think we need approved Rules of Procedure?
Yes any organization needs to have a consistent rule of
conduct.
>2) Do you have any specific problem with those we have
>already discussed?
Not really
>3) Can I have a motion to approve them for a certain period
>of time?
Interesting thought having a trial period say 6 months
might not be a bad idea.
>4) Do we need a Grievance Procedure?
I think that we do. Looking at the mess that occurred in
the National organinzation, an established grievance
procedure might have saved time effort and prevented bad
feelings.
>5) Do you have a better idea than the Grievance Procedure
>that I began to outline in my previous post?
we can use it for a trail basis also an re-examine it. if
it works keep it. If it needs tweaking tweak it.
Deborah Byrd
Hernando County Coor.
At 07:43 PM 11/12/98 -0500, jpowelljr wrote:
Here are my comments:
Bob
>PROPOSED FLGenWeb Advisory Board List Rules of Procedure
>
>FLGEN-BOARD-L is the official list of the FLGenWeb Advisory
>Board. FLGenWeb Advisory Board Meetings will be held once a
>month on this list. During all but the meeting week, this
>list will be for public discussion of any matters that might
>affect FLGenWeb. Any member subbed to this list may (should)
>participate in these discussions. Such discussions may lead
>to Agenda items for the regularly scheduled meetings.
>
OK
>Exception: The FLGenWeb State Coordinator may request a
>special emergency meeting. For a special emergency meeting
>to occur, 3 Board Members must agree that the meeting is
>necessary. Any such meetings will occur 24 hours or later
>after the SC has asked for such a meeting. When the SC posts
>his request, this will be a notice to the members that a
>special meeting may occur.
OK
>Exception: If the chair decides that a particular meeting is
>not necessary, he may ask the Board Members to cancel that
>meeting. It takes a unanimous vote of those Board Members
>responding within 48 hours of the chair's request to cancel
>the meeting. Two meetings in a row will not be canceled.
>
OK
>List Behavior: There will be no room for rudeness on this
>list. We are all volunteers and deserve to be treated
>courteously. If you disagree with someone's post, disagree
>with the content of the post, not the person making the
>post. Please read all posts with an open mind. For behavior
>that distracts members from their purpose here on this list,
>the offender will be unsubbed. For the first offense. the
>duration of unsubsription will be one week. For a second
>offense, the Board will have a private email meeting to
>decide the time the offender will be unsubbed or if it will
>be a permanent unsubscription. The offender may request a
>public meeting during the next scheduled meeting.
>
OK IF enforced.
>Meetings will for all intents and purposes be considered
>called to order at 6:00 AM EST on the first Monday of each
>month. Each meeting will last one week (7 days) and will be
>automatically adjourned at 11:00 PM on the following Sunday.
>Any business left on the table will be added to the next
>month's meeting.
>
Any unfinished business should be tabled (by motion) or carried to conclusion.
>Exception: The FLGenWeb State Coordinator may request a one
>day extension of the meeting. Such a request requires 2
>Board Members to agree that the extension is necessary.
>
ONLY 2? It should be 2/3 to be consistent. this is the equivilent of a
motion extending limits of debate which according to ROR requires a 2/3 vote.
>FLGenWeb Advisory Board Meetings will be conducted by the
>chair. The chair will provide an Agenda for the meeting at
>least one week in advance of the meeting. There will be a
>prominent permanent notice of the meetings placed on one of
>the "Information for Volunteers" Pages.
>The SC will post a notice to the FLGEN-L list 2 weeks before
>each meeting. The Agenda will be placed on the FLGEN-L list
>one week before the meeting.
>
OK
>
>Meetings will be held in two sections. Section one will take
>up the first 4 days of the meeting. Section one will be a
>public forum, where input from any member subbed to
>FLGEN-BOARD-L will be allowed to express their opinions of
>the current topic of discussion or current motion. During
>this portion of the meeting the chair will ask for
>discussion on Agenda items or for motions to be made on
>Agenda items. Motions may be made and placed on the table
>for discussion, but all voting will be done during the
>second section of the meeting.
>
In as much as the agenda is poste one week before the meeting, why not
allow discussion on the agenda items then and reserve the full week of the
meeting for uninterupted board discussion. This allows both "groups" more
time and avoids the potential for overlap.
>The second section of the meeting will be closed to public
>comment. Members who have something to say must contact a
>Board Member. Violations of this rule will result in a
>private warning from the chair, a second violation will
>result in the offending party being unsubbed for the
>duration of the meeting.
>
See above.
>
>Any motions made during the first section of the meeting
>will be dealt with in the order in which they were made
>during the first portion of the meeting. Discussion that did
>not result in a motion being made will be addressed in the
>order in which it was discussed.
>
OK
>During each meeting the chair at the chair's discretion may
>ask for discussion or motions on the Agenda Items. The chair
>must follow the agenda items.
>
>Exception: Unanimous vote of the Board to change the Agenda.
>Any Board Member at any time may request that the chair call
>for a vote to alter the Agenda. The chair may or may not
>honor this request. If the vote is not called, the Agenda
>does not change. If the SC steps in and requests the vote,
>the chair must call for a vote.
>
This is, in affect, a call for the orders of the day and as such does not
require a second and is not debatable. Therefore calling for an immediate
vote. The chair MUST honor this motion. (ROR)
>Motions can only be made by Board members. Motions can and
>should be made during the public forum section of the
>meeting. Motions must be requested by the chair or made by a
>Board Member in regard to current topic of discussion. A
>live motion is created when the chair takes a motion made by
>a Board Member and returns it to the list with a number,
>i.e. 98-1. For such a motion no second is necessary. If the
>chair is uncomfortable with the motion, he may return it to
>the list with a number and a call for a second. If no second
>has been made within 24 hours of the motion being returned
>to the list, the motion will be considered dead.
>
Few motions do not require a second. Again, follow ROR. The chair MUST take
a motion from a member UNLESS it is out of order.
>These rules are to be considered a guide to help The
>FLGenWeb Advisory Board conduct meetings on this mail list.
>They are not intended to be in line with anyone else's rules
>of procedure. They may be amended at anytime by motion and a
>majority vote at a regularly scheduled FLGenWeb Meeting. To
>place an amendment on the Agenda, merely request such during
>the first two weeks after a meeting on the FLGEN-BOARD-L
>list (before the Agenda for the next regularly scheduled
>meeting has been released). Anyone may make this request. At
>some point in the future we may want to close this somewhat
>to stop possible chaos, but at this point in the infancy of
>such meetings, I suggest such an open policy to making rule
>changes.
>
It should take a 2/3 vote to change the rules.
Bob
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
USGenWeb National Coordinator (Interim)
USGenWeb County Coordinator Representative:
Northeast/North Central Central Region
Florida GenWeb Advisory Board
County Coordinator Essex, County, MA
County Coordinator Citrus, County, FL
Town Coordinator Newbury, MA
Town Coordinator Newburyport, MA
--------------------------------------------------
http://www.hertge.com/essex
e-mail: essxbook(a)citrus.infi.net
P.O. Box 811 Lecanto, FL 34460-0811
(352) 527-2270
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
With this total lack of discussion, I am at a loss as to how
and in what direction to proceed. I believe we need to
approve Rules of procedure. So Board Members please reply
to the following questions to give me an idea of the
direction in which this meeting should head.
1) Do you think we need approved Rules of Procedure?
2) Do you have any specific problem with those we have
already discussed?
3) Can I have a motion to approve them for a certain period
of time?
4) Do we need a Grievance Procedure?
5) Do you have a better idea than the Grievance Procedure
that I began to outline in my previous post?
Thanks in Advance,
Jim
Jim and Debbie Powell
Family History Surname Connections
Kentucky..POWELL..MADISON..CLAYTON..WINSTEAD..BOURLAND..HIBBS
UTLEY..EARLE..BUNTIN..MOORE..WILLIAMS..TAPP..WICKLIFFE
North Carolina/South
Carolina..WATKINS..GADDY..NORWOOD..CROUCH
REYNOLDS..BOYD..McGEE..WHITTLE..MADISON..CLAYTON
WINSTEAD..BOURLAND..TAPP..FOWLER
Virginia..OWEN New York/New Jersey..McCLELLAN..LaPAGE
Georgia/Florida..HARRIS..HODGE..FOWLER
Email: Jpowelljr(a)worldnet.att.net
Family Homepage: Http://www.afn.org/~afn03098/
For slower connections: Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb
Ok... So I forgot what day it was... (I was busy back in
Gilchrist County in 1935)... What about the rest of you? A
copy of the Agenda is below. This is the open discussion
portion of the meeting using the Proposed Rules of Procedure
at http://www.rootsweb.com/~flgenweb/flgwabrop.htm .
At this time I am calling for discussion on the above Rules
of Procedure. If there is no discussion, I would appreciate
a motion by one of the Board members. This motion will
carry over to the Closed discussion portion of the meeting.
You may also start the discussion on a Grievance Procedure.
I would suggest that we use a committee made up of one Board
Member, 2 FLGenWeb volunteers picked by the "Accused" and 2
FLGenWeb volunteers picked by the "Complainant". If the
"Complainant" is FLGenWeb as the complaint is made by the
SC, then the SC would choose the 2 volunteers for the
"Complainant". The Board Member would chair the
proceedings. The Committee could meet on private email and
then announce a decision to the FLGEN-L list. Any complaint
would have to be based on the Bylaws (future) or the
existing rules(guidelines) from the existing FLGenWeb site
(until Bylaws are approved).
Please be sure to state in the subject line of your message,
AI (Agenda Item) 1, 2 or 3. Also include, BM for Board
Member or FV for FLGenWeb Volunteer.
Roll Call, I am requesting that each of you email me
privately to indicate that you have received this message.
If you have something to say, but would rather not say it on
the open list, please add that to the message. I will
respect your privacy. If I use your idea, I will ask your
permission to include your name. I am sure that the other
Board Members would appreciate hearing from you also.
Thanks for being part of FLGenWeb,
Jim
Agenda for FLGenWeb Advisory Board Meeting starting 6
December 1998
1) Approval of Rules of Procedure
2) Grievance Procedure
3) Section by Section discussion of Bylaws
Email: Jpowelljr(a)worldnet.att.net
Family Homepage: Http://www.afn.org/~afn03098/
For slower connections: Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb