Beginning March 2nd, 2020 the Mailing Lists functionality on RootsWeb will be discontinued. Users will no longer be able to send outgoing emails or accept incoming emails. Additionally, administration tools will no longer be available to list administrators and mailing lists will be put into an archival state.
Administrators may save the emails in their list prior to March 2nd. After that, mailing list archives will remain available and searchable on RootsWeb
I thought I had sent this previously.... But I think it just
went to Gail...
Some added comments...
Of Course we can send out notices.... and we can have a
permanent notice on the Volunteer Page stating every month
at (whatever day and time we decide) we will begin the
public discussion portion of our Advisory Board meeting,
unless you receive a notice that the meeting has been
canceled. And at the end of the meeting we can say meet us
back here in 3 weeks. But no one needs to be present online
at specified date and time, that is why we are using email
rather than a chat room or any other means of communication
at the present time.
Seriously... This is mail list during all times other than
the specified meeting times is an open forum for you to say
whatever you would like to say about FLGenWeb and to ask any
questions that you might have. Our meetings will just be a
structured week during which we will try to come to a
consensus on FLGenWeb Business.
As for meetings being called to order and then motioned
closed. If our rules of order say at 6:00 am EST on the 1st
Sunday of every month the FLGenWeb Advisory Board meeting
will be for all intents and purposes be considered to be
called to order and if there has been no intervention by the
FLGenWeb SC the meeting will be considered adjourned at
12:00 midnight on the following Saturday, then no one could
question whether or not the meeting had been called to order
or if it should, could, or would be adjourned.
> >
>*************Will it be released back stating
> something to the effect that this Motion is now open for discussion, and
> then be sent out again later asking for a vote to be taken on
> it???***********************************************************************
If the meeting works like I am thinking it could. Motions
would be stated, numbered by the chair, sent back with a
request for a second (see discussion below on seconds). In
our current mode as Mail meeting I will even suggest that it
could be discussed without a second as long as the chair has
placed it back on the list. .... A new thought here... Can
we do away with most seconds? If the chair feels that the
motion is worthy, can the chair not just call for
discussion? If the chair has problems with sending the
motion back to the list, can he then present the motion and
ask for a second? If the second does not come within a day
then that motion dies?
At this point this is just for FLGenWeb. With our smaller
group we may be able to do more. Let's not advertise to the
other XXGenWebs yet, if and when we make something work, we
may want to share it.
*****************Jim maybe another notice to the
> larger lists should be placed that this discussion is taking place NOW on
> this list and is open to all interested in USGenWeb's
> future****************************************
Thanks again,
Jim
Email: Jpowelljr(a)worldnet.att.net
Family Homepage: Http://www.afn.org/~afn03098/
For slower connections: Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb
*******Agreed******* I do Agree with all eight points made by Jim.
I feel very strongly that guidelines should be written down.
There should be a tie vote by chair person.
Now for some input of my own. :)'s
The eight items listed seen fair to all persons involved, everyone needs to
know where they stand and what is expected of them. That certain behavior is
not acceptable.
E-mail meetings are a new process for most of us and I am sure that as we go
along some items will need to change and grow with the group. The FLGenWeb is
still an infant and is suffering growing pains. This is the way of life.
Nothing worth while ever stays the same.
When we talk most people only remember 1/3 of the information. When we commit
our expressions to print and that printed information can be forwarded to
others it will haunt us forever. There fore we must be very careful and do
some thinking before typing. The printed word is very powerful, even in e-
mail.
I look to our work as guiding the FLGenWeb into the next phase of growth.
Leading it gently, never forcing, to the best direction for growth. Always
caring about the CC's and those volunteers that help type and gather
information for the web sites. Leading with understanding and caring so that
all will enjoy their association with the Project.
Just think....what will we all do when all records are online and at our
finger tips :)
Betty Smith
Agree!
Gail
-----Original Message-----
From: Franmuse(a)aol.com <Franmuse(a)aol.com>
To: FLGEN-BOARD-L(a)rootsweb.com <FLGEN-BOARD-L(a)rootsweb.com>
Date: Wednesday, November 11, 1998 2:01 PM
Subject: Re: [FLGEN-BOARD-L]ABM Discussion Agenda item 2
>Here. - and just one comment. The chairperson only votes in case there is
a
>tie. Then he or she would cast just one vote to break the tie.
>Fran Smith
>Lake Co.
>
>
Dear Jim:
I did not see all of them I don't think so can not send them back to you.
Would you be so kind as to drop them to me all collected together.
I will in turn respond back right away.
Gail
-----Original Message-----
From: jpowelljr <jpowelljr(a)worldnet.att.net>
To: FLGEN-BOARD-L(a)rootsweb.com <FLGEN-BOARD-L(a)rootsweb.com>
Date: Wednesday, November 11, 1998 8:06 AM
Subject: Re: [FLGEN-BOARD-L]ABM Discussion Agenda item 2
>Is there a board member who would like to send in any or all
>of the Procedure Points from the previous posts as a motion
>for our meeting beginning tomorrow? If so I would add the
>wording "Temp rules to follow for the next 3 (whatever #
>agreed by discussion) meetings to be reevaluated at the
>following meeting." or something similar.
>
>Board Members... If you are reading and have no comments...
>Please check in... privately or on the list.
>
>Thanks,
>Jim
> Jim and Debbie Powell
> Family History Surname Connections
>Kentucky..POWELL..MADISON..CLAYTON..WINSTEAD..BOURLAND..HIBBS
>
>UTLEY..EARLE..BUNTIN..MOORE..WILLIAMS..TAPP..WICKLIFFE
>North Carolina/South
>Carolina..WATKINS..GADDY..NORWOOD..CROUCH
> REYNOLDS..BOYD..McGEE..WHITTLE..MADISON..CLAYTON
> WINSTEAD..BOURLAND..TAPP..FOWLER
>Virginia..OWEN New York/New Jersey..McCLELLAN..LaPAGE
>Georgia/Florida..HARRIS..HODGE..FOWLER
> Email: Jpowelljr(a)worldnet.att.net
> Family Homepage: Http://www.afn.org/~afn03098/
>For slower connections: Http://www.afn.org/~afn04266/
>Coordinator of Henderson County KyGenweb Page
> Http://www.rootsweb.com/~kyhender/
>Coordinator of Gilchrist County FLGenWeb Page
> Http://www.rootsweb.com/~flgilchr/
>Assistant State Coordinator FLGenWeb
>
>
I'm here but need to digest the information before asking Qs.
Melanie
--
jpowelljr wrote:
>
> Is there a board member who would like to send in any or all
> of the Procedure Points from the previous posts as a motion
> for our meeting beginning tomorrow? If so I would add the
> wording "Temp rules to follow for the next 3 (whatever #
> agreed by discussion) meetings to be reevaluated at the
> following meeting." or something similar.
>
> Board Members... If you are reading and have no comments...
> Please check in... privately or on the list.
>
> Thanks,
> Jim
> Jim and Debbie Powell
> Family History Surname Connections
> Kentucky..POWELL..MADISON..CLAYTON..WINSTEAD..BOURLAND..HIBBS
>
> UTLEY..EARLE..BUNTIN..MOORE..WILLIAMS..TAPP..WICKLIFFE
> North Carolina/South
> Carolina..WATKINS..GADDY..NORWOOD..CROUCH
> REYNOLDS..BOYD..McGEE..WHITTLE..MADISON..CLAYTON
> WINSTEAD..BOURLAND..TAPP..FOWLER
> Virginia..OWEN New York/New Jersey..McCLELLAN..LaPAGE
> Georgia/Florida..HARRIS..HODGE..FOWLER
> Email: Jpowelljr(a)worldnet.att.net
> Family Homepage: Http://www.afn.org/~afn03098/
> For slower connections: Http://www.afn.org/~afn04266/
> Coordinator of Henderson County KyGenweb Page
> Http://www.rootsweb.com/~kyhender/
> Coordinator of Gilchrist County FLGenWeb Page
> Http://www.rootsweb.com/~flgilchr/
> Assistant State Coordinator FLGenWeb
-----Original Message-----
From: jpowelljr <jpowelljr(a)worldnet.att.net>
To: FLGEN-BOARD-L(a)rootsweb.com <FLGEN-BOARD-L(a)rootsweb.com>
Date: Tuesday, November 10, 1998 8:31 PM
Subject: Re: [FLGEN-BOARD-L]ABM Discussion Agenda
>Good Post Gail..... I have added a few comments...
>
>> *******************Also, with regard to the above there should be rules
>> telling other members of the board just what this position means in plain
>> English so if a conflict comes up everyone on the board will understand
and
>> know who has to carry the final decision.
>This is what we are doing now... creating Rules of Procedure
>to be tied to but not part of the Bylaws.
>> Chairperson and I might add I feel it should be one of the two; that
this
>> person carries a vote of two.
>There are 5 members of the Advisory Board, including the
>chair. The chair does not vote unless there is a tie.
>> it is my understand that the Chairperson on any board, is the guide or
>> Master, or head of the board. Further this person leads the meeting,
calls
>> for business, opens all discussions, closes the meeting, tables problems
>> etc.....no ONE at any time is allowed to over speak this person. In
other
>> words to cause a commotion..............disrupt the
>> meeting..............What ever.
>> I am sorry guys but in view of our past troubles I feel very strongly
that
>> this should be written down and spelled out and made a part of the bylaws
>> and rules for the board to follow. This way if we ever find our selves
in
>> this same mess again we will be able to fall back on this section of the
>> bylaws for support and a guide as to what should or should not be done.
Now
>> this portion of the bylaws will only effect the board as a whole, but the
>> board is suppose to guide us so in a way it does effect us all. So it
>> should be made a part of our FLGen-Web bylaws.*******************
>> >2) There should be order, a set of rules that discourages
>> >Chaos that leads to the breakdown of meaningful
>> >communication.
>Yes the chair should control the meeting.
>A) The chair will provide an agenda for the meeting, one
>week prior to the meeting. Only emergency items should be
>added to an agenda after that. *************This is great, but I still say
that a two week notice posted to the list would be in order, as a lot of
people work and don't ready their e-mail daily. Also due to delays' in
recieving e-mail thru some servers and the fact that it is being done with
e-mail should bear some weight. All I am saying here is provide an agenda
one week prior to the meeting but post that there will be a meeting comming
up on ie: Sat. night at 6pm two weeks from tomorrow anyone wishing to take
part please be online at your computer................1st. posting..........
Then 2nd posting can be made and right on up to the time of the meeting that
way more of us will see the posts in time to take part and thus increase the
vote should one be needed. Also will be able to voice our opinions when you
need to know our thoughts in a more timeley manner.
>B) The meeting will automatically be in order at a
>particular time each and every month. ******Well if this works ok I don't
have a problem with that.........but remember some did at one of the board
meetinging in the past. I got the feeling that that was one of the points
being made that the meeting had not been officialy called to order nor was
it ever called to a end. At least this is what I got out of that meeting.
Of course the main topic was no discussion time before a vote was held but
remember we want to iron out all possible problems now!
>C) The chair at the chair's discretion may ask for
>discussion on a particular topic or a motion. The chair
>should have to initial all motions and number them and send
>them back to the list before they can be seconded. The
>chair should then call for a second and announce the second
>when received. The chair should then place the motion on
>the list for the closed Board meeting and ask the membership
>for discussion.***************this sounds great and should work, I for one
can not see why this will not work as long as everyone replies back using
the Number given to each motion before us*************
>> >4) No comments at any time should be accusatory or demanding
>> >in nature. Upon concurrence of violation by SC and Board
>> >Chair, Board member will be censured and non Board member
>> >may be unsubbed from Board list for a period of time.
>> *****************Agree very much as were suppose to be adults so we
should
>> not need this, but in light of the past yes Jim very good idea*****
>> >5) There should be a set time limit for meetings. Anything
>> >not accomplished at one meeting will be tabled for the next
>> >meeting. I suggest a (1) one week meeting, once a month.
>> >This meeting can include 4 days public input with or without
>> >motions stated, and 3 days Board only meeting.
>> **************Agree, this should be enough time for these meetings to
take
>> place. But again as above ONLY with enough notice to everyone that a
>> meeting or discussion is going to take place and it should all be spelled
>> out as to the time and date to start and stop each and we should be given
>> notice at least two weeks ahead and on an ongoing bacis. In other words
it
>> should be posted several times during the two weeks of notice time to the
>> list**********************
>Again I believe we should set one week each month aside for
>a meeting. If the chair feels that the meeting is not
>necessary, he may poll the Board Members on this list and
>with a unanimous vote cancel a particular month's meeting,
>but never two month's in a row. ************Jim, I am saying here that I
agree that a meeting should not take more than a week to occur and take
place from start to finish, what I am saying also however is that a Two week
notice prior to the meeting start time should be given, this is not to say
the Meeting itself should take two weeks but you want to give enough notice
beforehand as to gain as much support from your CC as possible. If this is
a hardship for you to post the notice that the meeting will be taking place,
for two weeks prior; why not at random ask some of your CC to post the
notices, with you posting the Agenda one one week prior to the meeting
itself? That would take some of the load off of your shoulders. However I
feel that you should make the first two week post about the meeting and in
this state that CC from Hardee County to send out reminders during the Two
week notice time. Or CC from Glades, Or CC from ??? this way those notices
will be of value to all and more excepted by all and give plenty of notice
at the same time!. This way if a CC is planing a trip out of town or state
to dig up bones they may rearrange a bit their plans in order to attend (so
to speak) the meeting. Most of us would be there if possible but we do also
have lives outside of GenWeb as well and sometimes we need time to plan.
>
>> >8) To aid in this, Motions would be received to the list and
>> >then officially placed as a motion by the Chair who would
>> >then ask for a second.
>What I am attempting to say here is that for a motion to be
>considered a motion, the chair must act on the motion.
>Something like initial the motion, give it a number and send
>it back to the list and call for a second. In my view it
>would be in front of the list, but not as a live motion
>until the chair has acted on it. If the chair has called
>for such a motion, on our list, discussion on the subject of
>the motion would already be in order. If the motion is on
>something other than the current subject, any discussion on
>it and the motion itself would be out of order until the
>chair acts on the motion.*************Will it be released back stating
something to the effect that this Motion is now open for discussion, and
then be sent out again later asking for a vote to be taken on
it???***********************************************************************
*****
>> *******************Ok question here, I believe you are saying the list as
a
>> whole will not see each one until it is released to the list as a whole
for
>> discussion, is this correct?? If so agreed as this should cut out some
of
>> the past problems*************************
>
>***************************************************************************
*
>> #9. My ideas of rules to guide the Chairperson.........................
>> 1. The Chairperson at all times will be the lead person and the charge
>> person of all board meetings and when deemed necessary the charge person
of
>> all meetings of the GenWeb Group as a whole.
>> NO ONE can over ride, or rule the Chairperson at any time. Should this
>> occur or attempt to occur that person or persons will be bared from the
>> current meeting in progress at once until further action can be decided
and
>> notice given.
>If the SC feels that the chair is out of order, the SC may
>call for a vote of confidence in the chair by the board.
>> 2. Chairperson to be respected at all times. If a problem should occur
>> between the chairperson and another board member it should be withheld
until
>> the close of the meeting and be discussed in private between the two
>> parties. Should there be a unresolveable problem between the two a
special
>> meeting of the board should be called with the two parties being in
>> disagreement not in attandance. Should this be the Chairperson, the
>> Chairperson has the right to name another board member to be in charge of
>> this said meeting and a vote should be held to settle this dispute. This
>> should be a closed meeting of the board and private. Upon the decision
>> being made the two members in dispute should be notified of the results
and
>> again called to attend.
>> If the board is unable to resolve this problem then it should be taken to
>> the GenWeb Body as a whole for a vote to be held. This should be final.
If
>> the problem caused dissatisfaction on the part of a board member then
that
>> member should step down, if they feel this will be an ongoing problem
that
>> will not be in the best interest of the board and the whole of GenWeb. A
>> new election should be held to replace this board member or Chairperson
>> should a step down occur.
>> 3. The Chairperson will be the one to call for a meeting. Giving the
time,
>> date and the list address in the e-mail message to the list.
>Once again, I believe that meetings should be held once a
>month for a week. An emergency meeting may be called by the
>SC only, not the chair. ************I agree with both here. You see the
notice that the meeting is going to OCCUR is different than the MEETING
itself. Not yelling at you by the way. Meeting should last one week,
Notice should last two weeks prior to said meeting**********
>> 4. The Chairperson will call the meeting to order at the stated time.
>At a certain time each month the Public discussion phase of
>the Advisory Board meeting will be in order. It will follow
>the agenda presented one week earlier by the Chair. The
>Closed portion of the meeting will follow the motions or
>discussion points listed on the agenda and set for a vote by
>the chair during the public portion of the meeting. The
>points listed below must be on the agenda to be presented
>during the public portion of the meeting and then acted upon
>during the closed portion. *************This part I fully agree with and
have no problem with as this should end any problems and everyone will know
what is going on but the last word should come from the board as this is
their job and I agree, it should be closed at that
point******************************************
>> 5. The Chairperson will call for a report (if indicated).
>> 6. The Chairperson will call for old Business 1 item at a time will
then
>> be posted to the list as a whole.
>> 7. The Chairperson will then open the list for discussion stating the
item
>> at hand. At this time no other item will be discussed.
>> 8. The Chairperson at the end of this discussion time will ask if this
is
>> seconded for a vote to be held.
>All voting will be during the closed portion of the meeting.
>> 9. Vote will be started by the Chairperson ONLY.
>> 10. Results of the vote will be announced by the Chairperson.
>> 11. Next order of business to follow until all old business discussed
and
>> voted on or tabled, this again decided on by the Chairperson.
>> 12. New business, etc...........can then be called for by the
Chairperson
>> up and thru the close of the current meeting by the Chairperson.
>>
>The meeting should end at a specified time each month. If
>important business has not been finished, the SC may call an
>extension or a special meeting, but other than that all
>business is concluded at the appointed time and tabled until
>discussion begins for the next month's meeting.
>********************I agree. However we may need to spell out what an
Emergency would consist of as well in here somewhere of course using
examples would help. Remember we are dealing with people with all sorts of
levels of education and background so we don't want to open ourselfs up to
another stalemate type of a problem again!
Emergency to me would mean something that could not carry over to the next
months meeting date........ie: Disruption of the last meeting,
Disbandment of a County Site, ect............I feel these take first place
as Emergency problems I know there must be others*******************
>Again, above ideas are a combination of my ideas and those
>that have commented. Nothing will ever be perfect. If
>these rules are separate from the Bylaws, we can spend the
>first year or so helping them to evolve into something
>useful. We don't have to follow anyone else's system. None
>are tried and true as of yet. If we do this well other
>boards may follow our lead.**************Well ok I agree they don't have to
be a part of the bylaws at least for the time being. I still say they must
bear some weight however for everyone to take them serious or they too will
become ignored. I would hope at some point down the road a vote would be
held to make them a part of the bylaws after we iron out all the
bugs.................tee hee!**************************
>
>I need feed back.... I am beginning to feel like the Lone
>Ranger without out a mask. One or two of you have spoken
>up, what about the rest of you? Let's not wait for the
>closed meeting to put our ideas on the table.
>**************Come on people speak up now or remain silent later and I for
one don't care to read complaints later that what you thought went un
noticed. I read some of your complaints on the other lists that I am on
where are you at now????*****************Jim maybe another notice to the
larger lists should be placed that this discussion is taking place NOW on
this list and is open to all interested in USGenWeb's
future****************************************
>Thanks again for hanging in there and being part of
>FLGenWeb, *********No problem, I'm here good outcome or bad until they
take away my site...............sure hope it does not come to that!! Anyway
I have put in to many hours not to fight for what I feel is right. USGenWeb
sites have helped me a lot as I am a shut in and can't get to the large
libraries so I will fight to the end to save
USGenWeb!!***********************************Gail
>Jim
> Email: Jpowelljr(a)worldnet.att.net
> Family Homepage: Http://www.afn.org/~afn03098/
>For slower connections: Http://www.afn.org/~afn04266/
>Coordinator of Henderson County KyGenweb Page
> Http://www.rootsweb.com/~kyhender/
>Coordinator of Gilchrist County FLGenWeb Page
> Http://www.rootsweb.com/~flgilchr/
>Assistant State Coordinator FLGenWeb
>
>
Here. - and just one comment. The chairperson only votes in case there is a
tie. Then he or she would cast just one vote to break the tie.
Fran Smith
Lake Co.
At 08:05 AM 11/11/98 -0500, jpowelljr wrote:
>Is there a board member who would like to send in any or all
>of the Procedure Points from the previous posts as a motion
>for our meeting beginning tomorrow? If so I would add the
>wording "Temp rules to follow for the next 3 (whatever #
>agreed by discussion) meetings to be reevaluated at the
>following meeting." or something similar.
>
>Board Members... If you are reading and have no comments...
>Please check in... privately or on the list.
>
I'm here.
Bob
^^^^^^^^^^^^^^^^^^^^^^^^ ESSEX BOOKS ^^^^^^^^^^^^^^^^^^^^^^^^
"Tools for the New England researcher"
VISIT US AT:
http://www.hertge.com/essex
e-mail: essxbook(a)citrus.infi.net
P.O. Box 811 Lecanto, FL 34460-0811
Phone (CC) Orders: 8 AM - 3 PM - Mon-Fri
(352) 527-2270 Fax 24 hrs.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
Is there a board member who would like to send in any or all
of the Procedure Points from the previous posts as a motion
for our meeting beginning tomorrow? If so I would add the
wording "Temp rules to follow for the next 3 (whatever #
agreed by discussion) meetings to be reevaluated at the
following meeting." or something similar.
Board Members... If you are reading and have no comments...
Please check in... privately or on the list.
Thanks,
Jim
Jim and Debbie Powell
Family History Surname Connections
Kentucky..POWELL..MADISON..CLAYTON..WINSTEAD..BOURLAND..HIBBS
UTLEY..EARLE..BUNTIN..MOORE..WILLIAMS..TAPP..WICKLIFFE
North Carolina/South
Carolina..WATKINS..GADDY..NORWOOD..CROUCH
REYNOLDS..BOYD..McGEE..WHITTLE..MADISON..CLAYTON
WINSTEAD..BOURLAND..TAPP..FOWLER
Virginia..OWEN New York/New Jersey..McCLELLAN..LaPAGE
Georgia/Florida..HARRIS..HODGE..FOWLER
Email: Jpowelljr(a)worldnet.att.net
Family Homepage: Http://www.afn.org/~afn03098/
For slower connections: Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb
Good Post Gail..... I have added a few comments...
> *******************Also, with regard to the above there should be rules
> telling other members of the board just what this position means in plain
> English so if a conflict comes up everyone on the board will understand and
> know who has to carry the final decision.
This is what we are doing now... creating Rules of Procedure
to be tied to but not part of the Bylaws.
> Chairperson and I might add I feel it should be one of the two; that this
> person carries a vote of two.
There are 5 members of the Advisory Board, including the
chair. The chair does not vote unless there is a tie.
> it is my understand that the Chairperson on any board, is the guide or
> Master, or head of the board. Further this person leads the meeting, calls
> for business, opens all discussions, closes the meeting, tables problems
> etc.....no ONE at any time is allowed to over speak this person. In other
> words to cause a commotion..............disrupt the
> meeting..............What ever.
> I am sorry guys but in view of our past troubles I feel very strongly that
> this should be written down and spelled out and made a part of the bylaws
> and rules for the board to follow. This way if we ever find our selves in
> this same mess again we will be able to fall back on this section of the
> bylaws for support and a guide as to what should or should not be done. Now
> this portion of the bylaws will only effect the board as a whole, but the
> board is suppose to guide us so in a way it does effect us all. So it
> should be made a part of our FLGen-Web bylaws.*******************
> >2) There should be order, a set of rules that discourages
> >Chaos that leads to the breakdown of meaningful
> >communication.
Yes the chair should control the meeting.
A) The chair will provide an agenda for the meeting, one
week prior to the meeting. Only emergency items should be
added to an agenda after that.
B) The meeting will automatically be in order at a
particular time each and every month.
C) The chair at the chair's discretion may ask for
discussion on a particular topic or a motion. The chair
should have to initial all motions and number them and send
them back to the list before they can be seconded. The
chair should then call for a second and announce the second
when received. The chair should then place the motion on
the list for the closed Board meeting and ask the membership
for discussion.
> >4) No comments at any time should be accusatory or demanding
> >in nature. Upon concurrence of violation by SC and Board
> >Chair, Board member will be censured and non Board member
> >may be unsubbed from Board list for a period of time.
> *****************Agree very much as were suppose to be adults so we should
> not need this, but in light of the past yes Jim very good idea*****
> >5) There should be a set time limit for meetings. Anything
> >not accomplished at one meeting will be tabled for the next
> >meeting. I suggest a (1) one week meeting, once a month.
> >This meeting can include 4 days public input with or without
> >motions stated, and 3 days Board only meeting.
> **************Agree, this should be enough time for these meetings to take
> place. But again as above ONLY with enough notice to everyone that a
> meeting or discussion is going to take place and it should all be spelled
> out as to the time and date to start and stop each and we should be given
> notice at least two weeks ahead and on an ongoing bacis. In other words it
> should be posted several times during the two weeks of notice time to the
> list**********************
Again I believe we should set one week each month aside for
a meeting. If the chair feels that the meeting is not
necessary, he may poll the Board Members on this list and
with a unanimous vote cancel a particular month's meeting,
but never two month's in a row.
> >8) To aid in this, Motions would be received to the list and
> >then officially placed as a motion by the Chair who would
> >then ask for a second.
What I am attempting to say here is that for a motion to be
considered a motion, the chair must act on the motion.
Something like initial the motion, give it a number and send
it back to the list and call for a second. In my view it
would be in front of the list, but not as a live motion
until the chair has acted on it. If the chair has called
for such a motion, on our list, discussion on the subject of
the motion would already be in order. If the motion is on
something other than the current subject, any discussion on
it and the motion itself would be out of order until the
chair acts on the motion.
> *******************Ok question here, I believe you are saying the list as a
> whole will not see each one until it is released to the list as a whole for
> discussion, is this correct?? If so agreed as this should cut out some of
> the past problems*************************
****************************************************************************
> #9. My ideas of rules to guide the Chairperson.........................
> 1. The Chairperson at all times will be the lead person and the charge
> person of all board meetings and when deemed necessary the charge person of
> all meetings of the GenWeb Group as a whole.
> NO ONE can over ride, or rule the Chairperson at any time. Should this
> occur or attempt to occur that person or persons will be bared from the
> current meeting in progress at once until further action can be decided and
> notice given.
If the SC feels that the chair is out of order, the SC may
call for a vote of confidence in the chair by the board.
> 2. Chairperson to be respected at all times. If a problem should occur
> between the chairperson and another board member it should be withheld until
> the close of the meeting and be discussed in private between the two
> parties. Should there be a unresolveable problem between the two a special
> meeting of the board should be called with the two parties being in
> disagreement not in attandance. Should this be the Chairperson, the
> Chairperson has the right to name another board member to be in charge of
> this said meeting and a vote should be held to settle this dispute. This
> should be a closed meeting of the board and private. Upon the decision
> being made the two members in dispute should be notified of the results and
> again called to attend.
> If the board is unable to resolve this problem then it should be taken to
> the GenWeb Body as a whole for a vote to be held. This should be final. If
> the problem caused dissatisfaction on the part of a board member then that
> member should step down, if they feel this will be an ongoing problem that
> will not be in the best interest of the board and the whole of GenWeb. A
> new election should be held to replace this board member or Chairperson
> should a step down occur.
> 3. The Chairperson will be the one to call for a meeting. Giving the time,
> date and the list address in the e-mail message to the list.
Once again, I believe that meetings should be held once a
month for a week. An emergency meeting may be called by the
SC only, not the chair.
> 4. The Chairperson will call the meeting to order at the stated time.
At a certain time each month the Public discussion phase of
the Advisory Board meeting will be in order. It will follow
the agenda presented one week earlier by the Chair. The
Closed portion of the meeting will follow the motions or
discussion points listed on the agenda and set for a vote by
the chair during the public portion of the meeting. The
points listed below must be on the agenda to be presented
during the public portion of the meeting and then acted upon
during the closed portion.
> 5. The Chairperson will call for a report (if indicated).
> 6. The Chairperson will call for old Business 1 item at a time will then
> be posted to the list as a whole.
> 7. The Chairperson will then open the list for discussion stating the item
> at hand. At this time no other item will be discussed.
> 8. The Chairperson at the end of this discussion time will ask if this is
> seconded for a vote to be held.
All voting will be during the closed portion of the meeting.
> 9. Vote will be started by the Chairperson ONLY.
> 10. Results of the vote will be announced by the Chairperson.
> 11. Next order of business to follow until all old business discussed and
> voted on or tabled, this again decided on by the Chairperson.
> 12. New business, etc...........can then be called for by the Chairperson
> up and thru the close of the current meeting by the Chairperson.
>
The meeting should end at a specified time each month. If
important business has not been finished, the SC may call an
extension or a special meeting, but other than that all
business is concluded at the appointed time and tabled until
discussion begins for the next month's meeting.
Again, above ideas are a combination of my ideas and those
that have commented. Nothing will ever be perfect. If
these rules are separate from the Bylaws, we can spend the
first year or so helping them to evolve into something
useful. We don't have to follow anyone else's system. None
are tried and true as of yet. If we do this well other
boards may follow our lead.
I need feed back.... I am beginning to feel like the Lone
Ranger without out a mask. One or two of you have spoken
up, what about the rest of you? Let's not wait for the
closed meeting to put our ideas on the table.
Thanks again for hanging in there and being part of
FLGenWeb,
Jim
Email: Jpowelljr(a)worldnet.att.net
Family Homepage: Http://www.afn.org/~afn03098/
For slower connections: Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb
Jim and All:
Please see my comments below marked by ******** XXX**********
To keep this all stright and less confusing.
-----Original Message-----
From: jpowelljr <jpowelljr(a)worldnet.att.net>
To: FLGEN-BOARD-L(a)rootsweb.com <FLGEN-BOARD-L(a)rootsweb.com>
Date: Sunday, November 08, 1998 10:35 AM
Subject: Re: [FLGEN-BOARD-L] Motion 1106-1
>>From Temp Chair... If it is ok with Bob, who withdrew his
>motion, which has not been acted upon by the chair, when the
>portion of the meeting beyond public comment opens on the
>12th, we will begin with Bob's motion on the table with
>Cindy's second attached.
>Yes, that was a long run on sentence. I hope I got
>everything in. ***********this sound smart to me, Bob??**************
*******************Also, with regard to the above there should be rules
telling other members of the board just what this position means in plain
English so if a conflict comes up everyone on the board will understand and
know who has to carry the final decision. I may be wrong but it is my
understand that should we vote later to have Either Jim or Darrell as the
Chairperson and I might add I feel it should be one of the two; that this
person carries a vote of two. In other words in case of a tie, or stalemate
case this person then votes but this vote counts as two to break a tie or
stalemate sitution thus making the final decision in a given sitution. Also
it is my understand that the Chairperson on any board, is the guide or
Master, or head of the board. Further this person leads the meeting, calls
for business, opens all discussions, closes the meeting, tables problems
etc.....no ONE at any time is allowed to over speak this person. In other
words to cause a commotion..............disrupt the
meeting..............What ever.
I am sorry guys but in view of our past troubles I feel very strongly that
this should be written down and spelled out and made a part of the bylaws
and rules for the board to follow. This way if we ever find our selves in
this same mess again we will be able to fall back on this section of the
bylaws for support and a guide as to what should or should not be done. Now
this portion of the bylaws will only effect the board as a whole, but the
board is suppose to guide us so in a way it does effect us all. So it
should be made a part of our FLGen-Web bylaws.*******************
>
>Let's try this mail meeting in a new way and see how it
>works.
>
>Does anyone, Board member or not have any further comment or
>discussion on this particular motion.
>
>If not I would like to begin discussion on a rules for
>meetings.
>Below are some of my ideas for meeting rules.
>1) Unofficially we have decided to try Mail List meetings.
***********agree******************
>2) There should be order, a set of rules that discourages
>Chaos that leads to the breakdown of meaningful
>communication.
***********see above and agree****************
>3) As this evolves it seems possible that motions could be
>taken during a public discussion phase of a meeting in which
>everyone subbed to the Board list is welcome to state their
>opinions. The motions would then be placed on the table
>during a Board only participation meeting (open for public
>view, not comment)
****************agree as long as we are given plenty of notice of the
discussion part that will be open to us all. In case of illness, being away
or not viewing our mail on a daily basis as I know some of us work and have
a life outside of Gen-Web. For me this is never a problem but we need to be
fair to all we need to state how long ie: 1 Week, 2 Weeks etc.......that
topics will be open for this and give a start and stop date and time as we
are doing this thru the list. Then we should be allowed to read only while
our board makes the final decisons. However this is where I think the two
count vote for the Chairperson comes into play. I think that the chair
person is to have us also vote prior to the meeting. The higest vote on
each topic rules our collected vote as a whole. The Chairperson then has
the option to vote 1 vote to represent all of us, and their second vote
their own of course whether that is the same as the collected vote or the
not.
Then in the event of a tie, it should be tabled. Move on with the meeting.
Have more discussion later on before the next meeting. Try the vote again
by the board. In the event of another tie then it again would be tabled. I
also feel that each topic should only be tabled twice in the event of a tied
vote. After this then the Whole GenWeb body should vote to make a final
decision on these topics and not just the board. But only in the event of a
twice tied vote by the board.***************
>4) No comments at any time should be accusatory or demanding
>in nature. Upon concurrence of violation by SC and Board
>Chair, Board member will be censured and non Board member
>may be unsubbed from Board list for a period of time.
*****************Agree very much as were suppose to be adults so we should
not need this, but in light of the past yes Jim very good idea*****
>5) There should be a set time limit for meetings. Anything
>not accomplished at one meeting will be tabled for the next
>meeting. I suggest a (1) one week meeting, once a month.
>This meeting can include 4 days public input with or without
>motions stated, and 3 days Board only meeting.
**************Agree, this should be enough time for these meetings to take
place. But again as above ONLY with enough notice to everyone that a
meeting or discussion is going to take place and it should all be spelled
out as to the time and date to start and stop each and we should be given
notice at least two weeks ahead and on an ongoing bacis. In other words it
should be posted several times during the two weeks of notice time to the
list**********************
>6) The list should be open to those subscribed and that if
>the Board feels the need for a private moment, that a
>private email among them, CC'd to the SC would be
>appropriate.
**************************Agreed*********************
>7) There should only be one live motion at a time. There
>may be, because of the way a email meeting works, other
>motions in line for discussion.
*******************agreed*****************************
>8) To aid in this, Motions would be received to the list and
>then officially placed as a motion by the Chair who would
>then ask for a second.
*******************Ok question here, I believe you are saying the list as a
whole will not see each one until it is released to the list as a whole for
discussion, is this correct?? If so agreed as this should cut out some of
the past problems*************************
>
>Of course the above are some of my ideas for starting this
>off. I need your ideas to fill in the gaps and foresee the
>problems that I don't see. We do not need to immediately
>place a set of rules in stone. We do need to set up some
>rules to allow us to work together, that can evolve into a
>set of rules that we can all live with, which will allow all
>of us to be part of the system to whatever degree we
>individually desire without giving up our rights to be more
>or less involved in the future.
>
>Discussion Please... Include the above numbers to help us
>keep things straight. If you have additional Ideas, use the
>next available number.
>
>With all of us working together, we can create something to
>be proud of.
>
>Thanks for being part of FLGenWeb,
>Jim
****************************************************************************
#9. My ideas of rules to guide the Chairperson.........................
1. The Chairperson at all times will be the lead person and the charge
person of all board meetings and when deemed necessary the charge person of
all meetings of the GenWeb Group as a whole.
NO ONE can over ride, or rule the Chairperson at any time. Should this
occur or attempt to occur that person or persons will be bared from the
current meeting in progress at once until further action can be decided and
notice given.
2. Chairperson to be respected at all times. If a problem should occur
between the chairperson and another board member it should be withheld until
the close of the meeting and be discussed in private between the two
parties. Should there be a unresolveable problem between the two a special
meeting of the board should be called with the two parties being in
disagreement not in attandance. Should this be the Chairperson, the
Chairperson has the right to name another board member to be in charge of
this said meeting and a vote should be held to settle this dispute. This
should be a closed meeting of the board and private. Upon the decision
being made the two members in dispute should be notified of the results and
again called to attend.
If the board is unable to resolve this problem then it should be taken to
the GenWeb Body as a whole for a vote to be held. This should be final. If
the problem caused dissatisfaction on the part of a board member then that
member should step down, if they feel this will be an ongoing problem that
will not be in the best interest of the board and the whole of GenWeb. A
new election should be held to replace this board member or Chairperson
should a step down occur.
3. The Chairperson will be the one to call for a meeting. Giving the time,
date and the list address in the e-mail message to the list.
4. The Chairperson will call the meeting to order at the stated time.
5. The Chairperson will call for a report (if indicated).
6. The Chairperson will call for old Business 1 item at a time will then
be posted to the list as a whole.
7. The Chairperson will then open the list for discussion stating the item
at hand. At this time no other item will be discussed.
8. The Chairperson at the end of this discussion time will ask if this is
seconded for a vote to be held.
9. Vote will be started by the Chairperson ONLY.
10. Results of the vote will be announced by the Chairperson.
11. Next order of business to follow until all old business discussed and
voted on or tabled, this again decided on by the Chairperson.
12. New business, etc...........can then be called for by the Chairperson
up and thru the close of the current meeting by the Chairperson.
Again these are just suggestions and my thoughts. Most already know this is
how a meeting should be held but again I feel it very important to include
these step by step guidelines into the rules and bylaws so as to end and
prevent any conflicts in the future.
#10. Anyone who continues to disrupt meeting after being removed from the
meeting and list and still continues with this behavior after being allowed
to return again should be removed on a permenat bacis.
Ok guys this is about it so far. I am not saying my ideas are great, but I
think they would help a lot.
Gail
>
> Email: Jpowelljr(a)worldnet.att.net
> Family Homepage: Http://www.afn.org/~afn03098/
>For slower connections: Http://www.afn.org/~afn04266/
>Coordinator of Henderson County KyGenweb Page
> Http://www.rootsweb.com/~kyhender/
>Coordinator of Gilchrist County FLGenWeb Page
> Http://www.rootsweb.com/~flgilchr/
>Assistant State Coordinator FLGenWeb
>
>
I have seen emails lost for what seemed to be several days.
Everyone posting during a meeting should make sure that
their messages arrive within a span of an hour or so. If
not, resend. If the second message does not arrive on the
list in a timely manner, you may want to email the SC and
the ASC to let them know that you have attempted to post and
the message has not made its way back to you. Maybe one of
those messages will make it through.
Jim
Jim and Debbie Powell
Family History Surname Connections
Kentucky..POWELL..MADISON..CLAYTON..WINSTEAD..BOURLAND..HIBBS
UTLEY..EARLE..BUNTIN..MOORE..WILLIAMS..TAPP..WICKLIFFE
North Carolina/South
Carolina..WATKINS..GADDY..NORWOOD..CROUCH
REYNOLDS..BOYD..McGEE..WHITTLE..MADISON..CLAYTON
WINSTEAD..BOURLAND..TAPP..FOWLER
Virginia..OWEN New York/New Jersey..McCLELLAN..LaPAGE
Georgia/Florida..HARRIS..HODGE..FOWLER
Email: Jpowelljr(a)worldnet.att.net
Family Homepage: Http://www.afn.org/~afn03098/
For slower connections: Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb
In a message dated 11/8/98 10:34:08 AM Eastern Standard Time,
jpowelljr(a)worldnet.att.net writes:
<< 7) There should only be one live motion at a time. There
may be, because of the way a email meeting works, other
motions in line for discussion. >>
I am concerned over the time it may take with emails. Sometimes, when I email
my dad it may take a day before it arrives.
We have planned a 3-day per month meeting for the board of the 7-day meeting
for the genweb general public; this sounds reasonable.
I'm sure after our first meeting we'll be able to iron out any "bugs". I would
hope anyone who has encountered technical difficulties to "email" and let
everyone know so these can be resolved.
I do think that meeting during the holidays (we have some upcoming) may not be
a good idea.
Cindy
Washington CC
Board member
other stuff
>From Temp Chair... If it is ok with Bob, who withdrew his
motion, which has not been acted upon by the chair, when the
portion of the meeting beyond public comment opens on the
12th, we will begin with Bob's motion on the table with
Cindy's second attached.
Yes, that was a long run on sentence. I hope I got
everything in.
Let's try this mail meeting in a new way and see how it
works.
Does anyone, Board member or not have any further comment or
discussion on this particular motion.
If not I would like to begin discussion on a rules for
meetings.
Below are some of my ideas for meeting rules.
1) Unofficially we have decided to try Mail List meetings.
2) There should be order, a set of rules that discourages
Chaos that leads to the breakdown of meaningful
communication.
3) As this evolves it seems possible that motions could be
taken during a public discussion phase of a meeting in which
everyone subbed to the Board list is welcome to state their
opinions. The motions would then be placed on the table
during a Board only participation meeting (open for public
view, not comment)
4) No comments at any time should be accusatory or demanding
in nature. Upon concurrence of violation by SC and Board
Chair, Board member will be censured and non Board member
may be unsubbed from Board list for a period of time.
5) There should be a set time limit for meetings. Anything
not accomplished at one meeting will be tabled for the next
meeting. I suggest a (1) one week meeting, once a month.
This meeting can include 4 days public input with or without
motions stated, and 3 days Board only meeting.
6) The list should be open to those subscribed and that if
the Board feels the need for a private moment, that a
private email among them, CC'd to the SC would be
appropriate.
7) There should only be one live motion at a time. There
may be, because of the way a email meeting works, other
motions in line for discussion.
8) To aid in this, Motions would be received to the list and
then officially placed as a motion by the Chair who would
then ask for a second.
Of course the above are some of my ideas for starting this
off. I need your ideas to fill in the gaps and foresee the
problems that I don't see. We do not need to immediately
place a set of rules in stone. We do need to set up some
rules to allow us to work together, that can evolve into a
set of rules that we can all live with, which will allow all
of us to be part of the system to whatever degree we
individually desire without giving up our rights to be more
or less involved in the future.
Discussion Please... Include the above numbers to help us
keep things straight. If you have additional Ideas, use the
next available number.
With all of us working together, we can create something to
be proud of.
Thanks for being part of FLGenWeb,
Jim
Email: Jpowelljr(a)worldnet.att.net
Family Homepage: Http://www.afn.org/~afn03098/
For slower connections: Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb
In a message dated 11/6/98 7:33:57 AM Eastern Standard Time,
essxbook(a)citrus.infi.net writes:
<< I move to accept the following recommendations of State Coordinator Darrel
Bell:
Assistant State Coordinator and Chairman of the Advisory Board - Jim Powell
Special Projects Coordinator - Barb Levin
Coordinator Nassau County - Melinda Heath
Bob >>
I second the motion.
Cindy
The following motion is withdrawn:
"I move to accept the following recommendations of State Coordinator Darrel
Bell:
Assistant State Coordinator and Chairman of the Advisory Board - Jim Powell
Special Projects Coordinator - Barb Levin
Coordinator Nassau County - Melinda Heath"
Bob
^^^^^^^^^^^^^^^^^^^^^^^^ ESSEX BOOKS ^^^^^^^^^^^^^^^^^^^^^^^^
"Tools for the New England researcher"
VISIT US AT:
http://www.hertge.com/essex
e-mail: essxbook(a)citrus.infi.net
P.O. Box 811 Lecanto, FL 34460-0811
Phone (CC) Orders: 8 AM - 3 PM - Mon-Fri
(352) 527-2270 Fax 24 hrs.
^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^^
>From the Chair... At this point, Bob's motion is on hold and
will be the first motion on the table on the 12th. There
are two items on the agenda. The Chair of the Advisory
Board and how we will conduct our meetings. Between now and
the 12th is the project members chance to discuss these 2
items. The 12th through the 14th will be the actual meeting
where we will place motions on the table and have a final
discussion and a vote of the board will be taken. If the
discussion is meaningful the actual meeting should be easy.
Let us know what you think. Please don't wait until the
12th.
Thanks for being part of FLGenWeb,
Jim
Jim and Debbie Powell
Family History Surname Connections
Kentucky..POWELL..MADISON..CLAYTON..WINSTEAD..BOURLAND..HIBBS
UTLEY..EARLE..BUNTIN..MOORE..WILLIAMS..TAPP..WICKLIFFE
North Carolina/South
Carolina..WATKINS..GADDY..NORWOOD..CROUCH
REYNOLDS..BOYD..McGEE..WHITTLE..MADISON..CLAYTON
WINSTEAD..BOURLAND..TAPP..FOWLER
Virginia..OWEN New York/New Jersey..McCLELLAN..LaPAGE
Georgia/Florida..HARRIS..HODGE..FOWLER
Email: Jpowelljr(a)worldnet.att.net
Family Homepage: Http://www.afn.org/~afn03098/
For slower connections: Http://www.afn.org/~afn04266/
Coordinator of Henderson County KyGenweb Page
Http://www.rootsweb.com/~kyhender/
Coordinator of Gilchrist County FLGenWeb Page
Http://www.rootsweb.com/~flgilchr/
Assistant State Coordinator FLGenWeb
I move to accept the following recommendations of State Coordinator Darrel
Bell:
Assistant State Coordinator and Chairman of the Advisory Board - Jim Powell
Special Projects Coordinator - Barb Levin
Coordinator Nassau County - Melinda Heath
Bob