-----Original Message-----
From: WordTips(a)VitalNews.com [mailto:WordTips@VitalNews.com]
Sent: Saturday, September 04, 1999 12:27 PM
To: WordTips Newsletter
Subject: WordTips for 4 September 1999
WordTips for 4 September 1999 Copyright 1999 by DCI
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In This Issue...
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Publisher's Notes
Tips
* Creating Thin Spaces
* Checking Your Data File
* Merging and Printing
* Multiple Pages Per Sheet
Help Wanted
* Form Control Symbols
Publisher and Copyright Information
Other Sources of Help
Advertising in WordTips
Subscription Information
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PUBLISHER'S NOTES * PUBLISHER'S NOTES * PUBLISHER'S NOTES
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We are still on the road this week, a bit longer than originally
anticipated. This week's newsletter is coming to you from the
beautiful town of Colorado Springs, Colorado. Great place, and the
weather has been perfect.
We should be back on the road later today, arriving back in Cincinnati
tomorrow evening. To those of you who have sent in orders over the
past couple of weeks, I apologize for not processing them right away.
They should all be processed by Monday or Tuesday.
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TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS * TIPS
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If you have an idea for a tip, send it our way. You can e-mail the
suggestion to awyatt(a)dcomp.com. Any tips contributed will be credited
in the issue in which they appear.
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Creating Thin Spaces
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Word does not include a feature to automatically create "thin spaces."
Some people require a space that is narrower (thinner) than the
regular space, to place just a small amount of space between items on
a line.
The workaround is to use a regular space, and then format that space
(and only that space) to a point size smaller than what is used for
the surrounding text. This requires some trial and error to get the
appearance just as you like it. The drawback to this approach is that
if you use justified text, Word automatically adjusts the width of the
spaces on a line to fit the overall goal of justifying both margins.
This, of course, defeats your purpose.
You can also use non-breaking spaces, and then format them to a
smaller point size. Non-breaking spaces are not "resized" by Word when
justifying text.
A final option is to adjust the character spacing before and after the
item which you want to include additional space. This does not add a
real "thin space," but instead instructs Word to "space out" the
items. This is done by following these steps:
1. Select the item (such as an em dash) together with the space
before and after it.
2. Choose the Font option from the Format menu. Word displays the
Font dialog box.
3. Make sure Character Spacing tab is selected.
4. In the Spacing drop-down list, select Condensed or Expanded,
depending on your needs.
5. Using the By setting to the right of the Spacing drop-down list,
indicate how much you want spacing condensed or expanded.
6. Click on OK to close the dialog box.
Again, this approach may take a bit of trial and error on your part to
get the desired effect.
(Thanks to Suzanne S. Barnhill, Michelle Asselin, Steve Beveridge,
William D. Loring, John W. Trustman, Chat Chatterton, Jaspinder Pal
Singh, Derrellyn Yates, Len Clark, Yechezkel Missel, Graham Smith,
Doug Robbins, Jay Strouch, Pat Dechant, Per Skalshoi, Dave Rothwell,
Pat Ucci, Sandy Schutze, Erwin Thormahlen, Howard Weinstein, and
Erinne McGahee, for their help with this tip.)
- ----------------------------
Checking Your Data File
- ----------------------------
Word includes a powerful feature called Mail Merge that allows you to
combine a document with data from a data source to create
individualized documents. Once you have created your main document and
your data file is attached, it is a good idea to run a final check by
comparing your data file with your document. To do this, simply open
your main document. The Mail Merge toolbar should be visible near the
top of the screen.
Near the middle of the Mail Merge toolbar is a button with a check
mark on it. Click your mouse on this button, and your data file will
be compared against your master document to ensure that all your
fields are correctly formatted and accessible. If Word encounters any
problems (such as a missing data field in your data file), it will
notify you. This allows you to correct the problem before actually
trying to create your final merged documents.
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- ----------------------------
Merging and Printing
- ----------------------------
In the previous tip you learn how to check your data file against your
master document to make sure Word could read both and merge them
correctly. The next step is to actually merge your main document and
data file to create the finished, merged documents. Word allows two
different ways of doing this: you can merge to a new document, or you
can merge directly to the printer.
Which method should you use? It depends on your comfort level with
your final document. If you are fairly certain that your main document
is set up properly and there is little chance for errors, then you can
print directly to the printer. If, on the other hand, you may need to
make some last minute changes before printing or you just want to see
what the final output will look like, then you should print to a new
document.
To merge directly to the printer, click your mouse on the Merge to
Printer tool on the Mail Merge toolbar. To merge to a new document,
click your mouse on the Merge to New Document tool. Both of these
tools are right next to each other, and just to the right of the Check
For Errors tool described in the previous tip.
- ----------------------------
Multiple Pages Per Sheet
- ----------------------------
Word 2000 includes a nifty new feature that allows you to print
multiple pages on a single sheet of paper. For instance, you can take
two pages of your document and print them on a single side of a piece
of paper. Word allows you to print 1, 2, 4, 6, 8, or 16 actual pages
per printed page. This can save quite a bit of paper, but it can make
reading the output quite a bit more difficult. To control this
setting, follow these steps:
1. Load the document you want to print.
2. Choose the Print option from the File menu. Word displays the
Print dialog box.
3. Use the Pages Per Sheet drop-down list (lower-right corner) to
specify how many pages should be combined on each printed page.
4. Specify any other printing options, as desired.
5. Click on OK to print your document.
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This week WORDTIPS PREMIUM subscribers also read about:
* Keeping Table Rows Together
* Scaling Your Output
* Nifty Zooming
* Formatting an ASCII Table with Tabs
To get DOUBLE THE TIPS each week, along with valuable extra benefits,
upgrade to WORDTIPS PREMIUM. For more information, send a blank e-mail
to WTPremium(a)VitalNews.com or visit the following Web page:
http://www.VitalNews.com/WordTips/Premium.htm
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HELP WANTED * HELP WANTED * HELP WANTED * HELP WANTED
**********************************************************************
This section is for those having problems making Word behave. If you
have a problem, send it to WTHelp(a)VitalNews.com. If you have a
solution for a Help Wanted problem, send it to awyatt(a)dcomp.com. Your
response may be used in a future issue, in which case you will be
credited with the answer.
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- ----------------------------
Form Control Symbols
- ----------------------------
When creating a form, is there a way to change the default "X" that
shows up when you click in a checkbox form field? Can it be something
else besides an "X" when you click it to fill it in? (Kelley Fahey)
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PUBLISHER and COPYRIGHT INFORMATION
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WordTips (ISSN 1522-3744) is published weekly by Discovery Computing
Inc. (DCI), PO Box 11356, Cincinnati, OH 45211. WordTips is a
trademark of Discovery Computing Inc. WordTips is a member of the
Vital News newsletter family <
http://www.VitalNews.com/>.
Copyright 1999 by Discovery Computing Inc., All Rights Reserved. All
broadcast, publication, retransmission, copying or storage is strictly
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That being said, permission is granted to circulate this publication
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on distribution rights can be found in the questions and answers at
the WordTips Web site <
http://www.VitalNews.com/WordTips/>.
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OTHER SOURCES OF HELP * OTHER SOURCES OF HELP
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There are several sources of help available to users of Word. All
sources are detailed at our Web site (address above). You can also
receive back issues of WordTips on CD-ROM. Information is available at
the Web site or by sending e-mail to <WordTips-CDs(a)lists.lyris.net>.
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